Administrator of Facilities and Capital Planning

Company: Shelby American, Inc.
Location: Boston
Posted on: May 24, 2025

Job Description:

DescriptionSCHEDULE: 40 hours, Monday - Friday, 7:00 a.m. to 3:30 p.m.Pays $77,417.60 annually DOELOCATION: 444 Harrison Ave. Boston and other Pine Street Inn locations as neededPOSITION SUMMARYThe Administrator of Facilities and Capital Planning collaborates closely with the Senior Director of Facilities and Capital Planning to oversee all capital projects. Specific responsibilities include leading landscaping and snow removal operations, tracking project budgets, managing contracts, overseeing field activities, and supporting the Senior Director as needed.The Administrator will oversee general contracting for PSI projects and renovations, which includes obtaining necessary permits and selecting general contractors; monitoring and reconciling contracted prices with services received; implementing proactive measures to reduce potential risks; and preparing contracts for materials and labor, including procurement and payment.RequirementsEDUCATION/TRAINING:REQUIRED:

• Valid driver's license
• Meets qualifications to become an authorized PSI driver
• High School diploma or GEDPREFERRED:
  • Bachelor's degree in a related field (e.g., Facilities Management, Business Administration) or equivalent experience.KNOWLEDGE/EXPERIENCE:REQUIRED:
    • Demonstrated ability to cultivate strong working relationships with team members and stakeholders, establishing clear standards for performance while adeptly scheduling projects and securing essential resources to ensure seamless execution.
    • Proficient in project management methodologies, showcasing exceptional skills in planning, organizing, and prioritizing tasks to optimize workflow and meet deadlines effectively.
    • Comprehensive knowledge of various building trades, including painting, plumbing, carpentry, and electrical systems, enabling informed decision-making and strategic problem-solving in construction and renovation projects.
    • Expertise in conflict resolution and negotiation, fostering a collaborative environment that encourages open communication and promotes shared goals among team members and clients.
    • Strong analytical skills, capable of assessing project progress and performance metrics, facilitating timely adjustments and enhancements to project strategies.
    • Proven track record of managing budgets and financial resources, ensuring projects remain within fiscal constraints while delivering high-quality results.
    • Ability to lead cross-functional teams through all phases of project lifecycles, from initial concept development to successful completion, with a focus on continuous improvement and stakeholder satisfaction.
    • Commitment to adhering to safety regulations and best construction practices, ensuring a secure work environment for all project personnel.
    • 3+ years of relevant experience in construction project management.
    • Must be able to demonstrate an ability to build working relationships, set standards, schedule projects, and procure needed resources.
    • Project management skills, including effective planning, organizing, and prioritizing tasks.
    • Knowledge of building trades such as painting, plumbing, carpentry, and electrical systems.PREFERRED:
      • Proficient in utilizing project management and facilities management software, enabling streamlined communication and collaboration among team members and efficiently tracking project timelines and deliverables.
      • Familiarity with sustainable construction practices and green building certifications, allowing for implementing eco-friendly solutions that reduce environmental impact while meeting client sustainability goals.
      • Strong communication skills, adept at articulating project objectives and updates to stakeholders, ensuring everyone remains aligned and informed throughout the project lifecycle.
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Keywords: Shelby American, Inc., Cambridge , Administrator of Facilities and Capital Planning, Professions , Boston, Massachusetts