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Financial Analyst

Company: Harvard University
Location: Cambridge
Posted on: January 12, 2022

Job Description:

Job SummaryHarvard's Financial Administration Department (FAD) is responsible for the stewardship of the University's finances, including related business processes and technology. -FAD is dedicated to supporting the teaching and research mission of the University by providing outstanding financial services to the Harvard community; by providing support, -guidance -and consultation; by working to ensure compliance with University and federal guidelines; by mitigating risk; and by promoting the financial health of the University. -
The Financial Analyst (FA) is responsible for the oversight of financial deliverables and related compliance of a portfolio of sponsored awards, including monitoring, reporting, invoicing, accounts receivable collections, reconciliation, and closeout. The FA works in collaboration with clients (departments, centers, schools) to meet these deliverables and manage sponsored accounts. The portfolio will include a mix of departments and centers with approximately 200 active awards of various size and complexity. The position requires performance of complex analyses and review of award expenditures in conjunction with sponsor terms and regulations. After sufficient training in grants compliance and Harvard policies and systems, the FA will work independently and use judgment in interpreting and implementing sponsor and University policies and procedures.

This is a great opportunity for a professional with some experience in accounting or financial management who is interested in working for a nonprofit, supporting University research, and learning more about sponsored accounting within higher education. The FA reports to the Research Finance Portfolio Team Manager. Job-Specific Responsibilities Typical duties include:

  • Serves as a principal source of information on complex University, federal, and sponsor fiscal policies and procedures related to cash management, reporting, and closeout. Interprets guidelines and policies, and effectively advises departmental staff on options or alternatives and recommends courses of action.
  • Works with departmental staff to achieve timely and accurate invoicing, financial reporting, reconciliation, and closeout of all sponsored awards in the portfolio. Monitors active awards to proactively identify potential issues.
  • Works collaboratively to research and resolve issues, escalating as needed.
  • Analyzes financial data and submits journal entries that will affect Harvard's general ledger. Independently enters final data in Harvard's auditable system of record for grants management (GMAS), including the sub-ledger responsible for receivables.
  • Analyzes financial data to identify potential risks and issues. Presents data and issues (quantitatively and qualitatively) in a way that is meaningful to departments, colleagues, managers, and auditors. Proposes resolutions for complex issues and for financial management best practices.
  • Documents all work so that it is clear to other staff or auditors. Provides requested documentation for annual Single Audit and ad-hoc internal or external audits.
  • Interacts with Harvard's sponsors as needed to clarify terms and submit required reports and invoices.
  • Liaises effectively with other groups, such as school financial offices, academic department leadership, pre-award offices, and central financial and technology units.
  • Provides backfill support for peers, as needed.
  • Assists with developing and delivering metrics/reports, business process documentation, training initiatives, and special projects as needed. Basic Qualifications Basic Qualifications are the minimum threshold a candidate must meet -in order to -be considered for this role.
    • Associates degree or relevant work experience
    • 3+ years of direct accounting, financial management, data analysis, and/or grants management experience. Additional Qualifications and Skills The following Additional Qualifications are strongly preferred. If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.
      • Education beyond high school or progress toward relevant professional certification may count toward experience
      • Intermediate to advanced expertise in Microsoft Excel (e.g. formulas, filters, charts, and pivot tables) and other Microsoft tools.
      • Demonstrated agility working with systems and reporting.
      • Ability to handle complex and confidential information with discretion and judgment.
      • Excellent organizational and time management skills.
      • Working knowledge of accounting and direct experience in financial management (incurring expenses, invoicing and reporting, accounts payable, and/or accounts receivable).
      • Experience with fund accounting or sponsored accounting is a plus.
      • Experience in a research environment is a plus.
      • Experience auditing or responding to an audit is very helpful.
      • Problem-solving orientation and ability to be thorough and detail-oriented, but also summarize and convey the bigger picture.
      • Customer service orientation with a collegial and collaborative approach to working with others across the University.
      • Independent and professional judgment and prioritization. Ability to focus on the highest-risk items and allocate time accordingly, juggling multiple job duties and clients. Working Conditions Interview and onboarding activity for this position may be conducted via telephone & Zoom video conferencing, based on the department's current presence on campus.
        - This position will be based in -Cambridge, MA. Due to the COVID-19 pandemic, you will begin your work remotely. All remote work must be performed in a state in which Harvard is registered to do business (CT, MA, MD, ME, NH, NY, RI, and VT). The fully remote nature of this job is only temporary. Once the University and your supervisor determine that it is appropriate, in-person on-campus work will be required as a condition of continued employment. FAD is currently developing hybrid workplace models which will actively support some remote work (within a state in which Harvard is registered to do business) where business and team needs allow. Individual flexible and remote work options for this role will be discussed during the interview process. Harvard requires COVID vaccination for all Harvard community members.---Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University's "COVID-19 Vaccine Information" webpage: - .---

        Harvard continues to place the highest priority on the health, safety and wellbeing of its faculty, -staff -and students, as well as the wider community. Information and details can be found via Harvard's Coronavirus Workplace Policies website: - . Additional Information Please provide a cover letter with your application and upload as one document. - Please note:
        • Harvard University requires pre-employment reference and background screening. -
        • We are -unable to provide work authorization and/or visa sponsorship.
        • This position has a 90-day orientation and review period. - More about FAD: - -
          FAD is committed to an engaging and diverse culture, strong values, and client partnership. The department is led by the Vice President for Finance (VPF), is comprised of eight reporting units: -
          • Office of the Controller -
          • Office of Finance and Administration -
          • Office of Financial Strategy and Planning - Total Rewards:
            Harvard's Total Rewards Program is designed to attract, retain, and reward the performance of talented employees. As a Harvard staff member, you enjoy many perks that come with working for one of the top employers in Massachusetts, including: Flexible work environment: -FAD -supports flexible work arrangements where business needs allow. - Time off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year. - Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans. Retirement: University-funded retirement plan with full vesting after 3 years of service. - Tuition Assistance Program (TAP): -$40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools. - Harvard University Employees Credit Union: Our employees credit union provides a complete line of services for all your financial needs. - - Transportation: 50% discounted MBTA pass as well as additional options to assist employees in their daily commute. - Wellness options: A variety of programs and classes at little or no cost, including stress management, massages, nutrition, meditation, -and complimentary health services. - Access -to athletic facilities, libraries, campus events and many discounts throughout metro Boston. - Accessibility:
            Harvard University IT plays an important role in supporting Harvard's commitment by seeking to create, procure and deploy technologies that are accessible to all, including and especially those who live with disability. -Harvard welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please contact our University Disability Resources Department. - Commitment to Equity, Diversity, Inclusion, and Belonging Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values. EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Keywords: Harvard University, Cambridge , Financial Analyst, Professions , Cambridge, Massachusetts

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