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Human Resources Representative 1

Company: Massachusetts Institute of Technology
Location: Cambridge
Posted on: March 18, 2023

Job Description:

Information on MIT's COVID-19 vaccination requirement can be found at the bottom of this posting. HUMAN RESOURCES (HR) REPRESENTATIVE 1, School of Humanities, Arts, and Social Sciences (SHASS), to provide HR support to the SHASS community. Responsibilities include initiating and/or reviewing for accuracy and approving, confidential HR transactions, e.g., new hires, terminations, extensions, appointment changes, etc.; providing HR support to SHASS administrative officers and maintaining HR records; using clearly defined SHASS guidelines and MIT Policies and Procedures to determine appropriate actions; ensuring promotion and tenure cases are uploaded for School Council review and auditing to ensure compliance with SHASS guidelines; submitting requisitions for posting and advertising, scheduling interviews, preparing interview materials, and disseminating to hiring managers; coordinating with HR team on all aspects of the rewards and recognition program, including sending out thank you notes, placing gift orders, maintaining inventory, etc.; assisting with meeting and event coordination, including room reservations, catering, and set-up/clean-up; serving as SHASS parking coordinator; updating faculty leave charts, leadership rosters, and email lists; performing routine intranet updates; assisting with the distribution and collection of documents for the academic instructional staff promotion and review cases; acting as occasional backup for the SHASS front desk and Deans executive assistant; and performing other duties as assigned. Job RequirementsREQUIRED: high school diploma or its equivalent; three years administrative experience, preferably providing HR support; attention to detail; strong copyediting and proofreading skills; willingness to pitch in as needed; flexible approach to the working environment; and experience with and comfort learning software applications as needed. Must be able to work on projects independently yet accept supervision; maintain confidential information; and handle multiple projects/tasks simultaneously, complete assigned tasks, and meet deadlines. PREFERRED: associates/bachelor's degree and knowledge and understanding of MIT policies. Job #21364-4reposted 9/20/22 recblid udbbdcgbxgixkqe6laqhm2iojrzqbh

Keywords: Massachusetts Institute of Technology, Cambridge , Human Resources Representative 1, Other , Cambridge, Massachusetts

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