Coordinator

Company: Adecco USA
Location: Cambridge
Posted on: January 26, 2023

Job Description:

Adecco is currently assisting a local client in their search to fill a Coordinator position. - Type: 40hrs/wk. - ContractStart Date: - ASAPLocation: - Cambridge, MA (Local candidates only)Pay: Up to $38.51/hr (based on experience/education)Length: Twelve (12) months with possibility of extension/conversion -Shift: - Mon - Fri 8a-5p, HYBRID scheduleNote: - This is a HYBRID position. No other options are available.Responsibilities for this Coordinator position include but are not limited to: - -

• Fully support the Global Head of Data Office including pro-actively managing calendars (schedule internal and external meetings, calls, appointments, and prioritize and resolve scheduling conflicts in a very active calendar), communications, travel arrangements, expense reports.
• Plan, manage and facilitate on-site and off-site meetings with internal and external stakeholders.
• Manage all administrative aspects of vendor management to execute contract and payment.
• Manage distribution lists for the GMU and for various meetings.
• Manage RDPM time reporting accounts for team members.
• Coordinate travel arrangements and act as liaison with the travel department for other team members as needed.
• Prepare expense reports, as well as reviewing staff expense reports for compliance and proper submission of documentation prior to manager approval.
• Manage the Data office weekly meetings;, send reminders and upload presentations to SharePoint.
• Support recruitment and departure activities such as scheduling interviews, onboarding or offboarding.
• Conduct ad hoc initiatives for the team.
• Ensure smooth and efficient day-to-day operations, provide a positive presence, answer email, teams and telephone calls in an efficient, timely and thoughtful manner.
• Foster respectful relationships with other admins, work together collaboratively and share best practices. -Qualifications for this Coordinator position:
• A minimum of five years of administrative experience in a biopharma/biotech organization.
• Bachelors degree required with a preference for business or communication majors.
• Strong pro-activeness, ability to prioritize, multi-task, work independently and as part of a team, ability to navigate a complex organization with minimal direction to complete tasks and projects, in a fast-paced and dynamic environment.
• Proficiency with Microsoft Office Suite, working knowledge of common intranet communication tools and business tools such as Concur, eBuy, EasyInvoice, and Workday.
• Knowledge of teleconference tools including Zoom, Teams, or other related software.
• Excellent verbal and written communication skills; ability to compose mature drafts of internal and external communications.
• Discretion, tact, strong interpersonal skills, and ability to handle sensitive information and maintain confidentiality.
• Ability to work effectively and build rapport with associates, senior management, key stakeholders, and external contacts.Equal Opportunity Employer/Veterans/DisabledTo read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adeccousa.com/candidate-privacyThe Company will consider qualified applicants with arrest and conviction records

Keywords: Adecco USA, Cambridge , Coordinator, Other , Cambridge, Massachusetts