Company: Bristol Myers Squibb
Posted on: November 23, 2022
At Bristol Myers Squibb, we are inspired by a single vision -
transforming patients' lives through science. In oncology,
hematology, immunology and cardiovascular disease - and one of the
most diverse and promising pipelines in the industry - each of our
passionate colleagues contribute to innovations that drive
meaningful change. We bring a human touch to every treatment we
pioneer. Join us and make a difference.
Bristol-Myers Squibb is a global biopharmaceutical company whose
mission is to discover, develop and deliver innovative medicines
that help patients prevail over serious diseases.
One shared journey is moving us forward at Bristol-Myers Squibb.
Around the world, we are passionate about making an impact on the
lives of patients with serious disease. Empowered to apply our
individual talents and ideas so that we can learn and grow together
and driven to make a difference, from innovative research to
hands-on community support. Bristol-Myers Squibb recognizes the
importance of balance and flexibility in our work environment. We
offer a wide variety of competitive benefits, services and programs
that provide our employees the resources to pursue their goals,
both at work and in their personal lives.
The Bristol-Myers Squibb Cambridge Crossing (CMX) research site
(opening in 2023) will help us continue to deliver on our mission,
positioning the company and our scientists in the heart of a
vibrant ecosystem of world-class science, innovation, and business
opportunities. The scientists at this state-of-the-art research and
development site will focus on novel targets and pathways for
tumors that are refractory to current Immuno-Oncology therapies and
implement our discovery platforms across all our therapeutic areas
of focus. It will enable a fully integrated drug discovery and
translational medicine organization and is optimally positioned to
complement the world-class translational expertise, biology, and
leading academic research centers in the area.
The Executive Administrative position will report to and provide
comprehensive and highly flexible administrative support to the
Head of Translational Medicine (TM), Solid Tumor. The associate is
expected to collaborate and cooperate with other administrative
assistants to effectively support TM. As part of Cambridge team;
with a "dotted-line" reporting relationship to the Head of Strategy
& Research Operations, the Associate will perform highly diverse
administrative and operational project focused duties in support of
the broader Cambridge site in close coordination with the site
Strategy & Research Operations team. The ideal candidate must be
proactive, collaborative and have proven skills in prioritization
as well as the ability to exercise sound judgment and remain poised
and focused in a fast-paced working environment. We are looking for
a team player who will help us build a vibrant community and
culture at our new research facilities in Cambridge.
Administrative Responsibilities 60% (include, but are not limited
Phone and calendar management as well as timely scheduling,
ensuring meetings are prioritized and occur within appropriate
timelines. Scanning forward in calendar and email to avoid future
potential calendar conflicts and use travel time most efficiently
Maintain and organize office operations and procedures such as
fully utilizing one-drive, filing systems and other technologic
solutions, expense reports, requisition of supplies, and other
Prioritizes activities and takes prompt action based on an
understanding of departmental objectives and critical business
Adhere to T&E policies, including booking complex travel
arrangements (domestic & international, ensuring appropriate visas
etc.) and monthly reconciliation of business expenses,
understanding of Sarbanes-Oxley, and Sunshine act implications, and
BMS internal corporate policies for accurate and compliant
reporting of expenses.
Ensure leader's preparedness for meetings (e.g., assemble meeting
materials, assisting with PowerPoint presentations, preparatory
meetings with key stakeholders & pre-reads)
Independently researches more complex inquiries and responds or
escalates inquiry, recommending solutions as appropriate.
Maintains professional and technical knowledge by remaining current
with BMS continuous learning modules.
Proactively partners with matrix team members such as Finance,
Operations, HRBP, People Services, as needed, to facilitate
necessary projects, tasks or meetings to expedite support for the
leader and/or the team
Creates, edits, and tracks job requisitions as well as assisting
with other delegated tasks utilizing Workday.
Cambridge R&ED Site Support Responsibilities 40% (included, but
not limited to):
Build, maintain and optimize Microsoft based collaboration tools
(MS Teams Collaborative Spaces, SharePoint Lists & sites)
Liaise with site-based teams to understand operational needs and
propose technical tools (SharePoint) to meet needs.
Assists with site-wide communications across multiple platforms
(email, video, Yammer, SharePoint, Teams)
Organize meetings and events including scheduling, coordinating
room schedules, AV assistance and catering.
Independently balances both short- and long-term projects with
multiple customers to ensure on time delivery.
High School degree, some college or degree desirable.
Minimum of 5 years administrative or comparable experience,
experience working in scientific research environment, biotech
start-ups, pharmaceutical and venture capital companies
Proficient with Microsoft Suite (Outlook, Word, Excel, PowerPoint,
Teams, SharePoint). Deep knowledge of BMS Systems and
Concur Travel and T&E (or related systems), Ariba/SAP,
SharePoint, eSetup, eTime, Workday, Room Scheduler proficiency.
Proven track record of ability to prioritize, pro-actively work
independently and collaboratively with other administrative
assistants/external partners, across organizational levels,
functions, and supports business needs across different time-zones
and during periods of heavy workload.
Proven track record of attention to detail and high quality
Ability to multi-task and adapt quickly to competing priorities
while remaining focused.
Demonstrates learning agility and intellectual curiosity.
Successful candidate must be able to learn new tools, systems and
processes in an ever-evolving environment.
Exhibits an enterprise mindset, positive work attitude, resilience,
and high productivity.
The expectation of all administrative assistants within the R&D
department is that of true collaboration and partnership to ensure
business needs/goals are met in a timely manner.
Also required to provide back-up support as - needed to cover
planned (e.g.,vacations) as well as unplanned (e.g.,emergencies,
Around the world, we are passionate about making an impact on the
lives of patients with serious diseases. Empowered to apply our
individual talents and diverse perspectives in an inclusive
culture, our shared values of passion, innovation, urgency,
accountability, inclusion and integrity bring out the highest
potential of each of our colleagues.
Bristol Myers Squibb recognizes the importance of balance and
flexibility in our work environment. We offer a wide variety of
competitive benefits, services and programs that provide our
employees with the resources to pursue their goals, both at work
and in their personal lives.
Physical presence at the BMS worksite or physical presence in the
field is an essential job function of this role which the Company
deems critical to collaboration, innovation, productivity, employee
well-being and engagement, and enhances the Company culture.
To protect the safety of our workforce, customers, patients and
communities, the policy of the Company requires all employees and
workers in the U.S. and Puerto Rico to be fully vaccinated against
COVID-19, unless they have received an exception based on an
approved request for a medical or religious reasonable
accommodation. Therefore, all BMS applicants seeking a role located
in the U.S. and Puerto Rico must confirm that they have already
received or are willing to receive the full COVID-19 vaccination by
their start date as a qualification of the role and condition of
employment. This requirement is subject to state and local law
restrictions and may not be applicable to employees working in
certain jurisdictions such as Montana. This requirement is also
subject to discussions with collective bargaining representatives
in the U.S.
Our company is committed to ensuring that people with disabilities
can excel through a transparent recruitment process, reasonable
workplace adjustments and ongoing support in their roles.
Applicants can request an approval of accommodation prior to
accepting a job offer. If you require reasonable accommodation in
completing this application or if you are applying to a role based
in the U.S. or Puerto Rico and you believe that you are unable to
receive a COVID-19 vaccine due to a medical condition or sincerely
held religious belief, during or any part of the recruitment
process, please direct your inquiries to . Visit to access our
complete Equal Employment Opportunity statement.
BMS will consider for employment qualified applicants with arrest
and conviction records, pursuant to applicable laws in your
..... click apply for full job details
Keywords: Bristol Myers Squibb, Cambridge , Executive Assistant, Other , Cambridge, Massachusetts
Didn't find what you're looking for? Search again!