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Executive Assistant

Company: Harvard University
Location: Cambridge
Posted on: September 19, 2022

Job Description:

Basic Qualifications

5 or more years of administrative support or related experience in a business or customer service environment. Education beyond high school may count toward some, though not all, experience.

Additional Information

We regret that Harvard Law School is unable to provide visa sponsorship for staff positions.

All offers to be made by HLS Human Resources.

Be a part of excellence and leadership in legal education and scholarship at Harvard Law School. We are a community of talented people from diverse backgrounds, lived experiences, and perspectives, dedicated to advancing the cause of justice all over the---world. We value our differences and our diversity as a source of strength. We are committed to developing and inspiring our students and our workforce. Whoever you are, whatever you do, however you do it,---Harvard Law School---is a place where you can thrive.

Position Description

As an Executive Assistant you will:

* Support faculty teaching by scheduling and setting up online classes on Zoom, and posting course materials, announcements, and student assignments/office hours via Canvas, the course management platform. Arrange course packets and obtain copyright for course materials, and arrange AV and other set-up needs.


* Manage a busy and complex faculty schedule, including heavy calendaring and responding to internal and external requests. Set up and support online meetings via Zoom.


* Proofread, format, check, and edit documents; conduct ad hoc internet and library research; maintain and organize complex files, and assist with bibliographic and archiving support.


* Use Concur, Oracle, and B2P (Buy-to-Pay) financial platforms to process payments, invoices, reimbursements, and corporate card statements.


* When on campus, assist with coordinating conferences and lectures, including arranging media, catering, guest outreach, materials, accommodation, and travel. Make complex domestic and international travel arrangements and itineraries for faculty and visitors to the Law School.


* Perform general office duties including photocopying, filing, ordering office supplies, placing catering orders, and reserving space for meetings and events. Proofread and process student recommendation letters.



Job Summary

Harvard Law School's Faculty Support Services Department (FSS) is dedicated to providing approximately 200 faculty members and instructors with the high-quality assistance they need in order to successfully teach, conduct research, and advance scholarship. While each assistant works directly with members of the faculty-often acting as a liaison between students, other instructors, and various Law School and University administrative departments-our department comprises a collaborative and supportive team of assistants who are committed to collecting and sharing the most effective methods of administrative support.

Faculty Support Services seeks an Executive Assistant who is able to fulfill this dual role as an independent problem-solver and enthusiastic team member. The EA will provide high-level support to two faculty members.

Keywords: Harvard University, Cambridge , Executive Assistant, Other , Cambridge, Massachusetts

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