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Workplace Experience Coordinator

Company: Manning Personnel Group, Inc.
Location: Cambridge
Posted on: June 20, 2022

Job Description:

Manning Personnel Group, Inc., is working with an early-stage biotechnology company as they are seeking a Workplace Experience Coordinator to help create a warm and welcoming workplace that supports employee productivity and engagement through managing office administrative and operational needs.In this role, the Experience Coordinator will work closely with administration, facilities, and the leadership teams to establish policies and implement strategies that make for an innovative, and collaborative workspace. This position will serve as the primary day-to-day interface between the company and service providers, vendors, and consultants.The role requires great attention to detail, organizational skills, and professionalism.RESPONSIBILITIES:

  • Act as the point-person for team members and visitors to ensure everyone has an exceptional experience while on-site
  • Manage ordering and stocking of office supplies (beverages, snacks, health products, office supplies), replenish stock as necessary in a proactive manner, maintain an organized storage system
  • Provide monthly lunch menu to employees, order and set up other team lunches as needed
  • Provide administrative support and manage scheduling as needed to key members of the company
  • Manage electronic and hard-copy filing systems of packing slips to maintain financial accuracy
  • Lead the Party Planning Committee
  • Act as the first line of defense for our IT team by troubleshooting minor technical issues related to conference rooms, Zoom glitches, forgotten laptop chargers/adapters etc.
  • Assist in running company-wide meetings such as Town Halls and seminars
  • Proactively identify areas where we can improve the employee experience, work cross-functionally to make positive changes
  • Play a key role in welcoming new employees by owning important pieces of the onboarding checklist by coordinating with the IT team for equipment setup; managing office seating plans securing ID badge; developing first week schedule of first day in conjunction with hiring manager; welcoming to the team on the first day, maintaining employee records
  • Participate in special projects as they come upSKILLS & QUALIFICATIONS:
    • Bachelor's Degree preferred
    • A minimum of 2 years of relevant experience in office administration
    • Previous experience in biotech, hospitality, or operations preferred
    • Organization and the ability to multitask to complete a wide variety of tasks
    • Strong interpersonal skills to interact positively with all employees
    • Demonstrated flexibility and professional maturity to readily understand priorities and anticipate needs
    • Ability to manage conflicting priorities and deliver critical assignments on time and within budget
    • Proficient in Microsoft Office (ideally, advanced knowledge of Outlook), Slack, Zoom and are relatively technically savvy all around
    • Excellent written and verbal communication skills
    • Ability to work with minimal supervision and maintain a high standard of confidentiality We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

Keywords: Manning Personnel Group, Inc., Cambridge , Workplace Experience Coordinator, Other , Cambridge, Massachusetts

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