Executive Assistant

Company: Sanofi
Location: Cambridge
Posted on: May 11, 2022

Job Description:

Position Overview:

The Executive Assistant will support the Chief Information Officer as well as team members of the leadership team (LT) as needed. The position serves as an important member of the Digital administrative network and is a key interface to Digital LT, internal, external contacts and stakeholders, establishing and maintaining the professional interface/impression of Sanofi.

The Executive Assistant is responsible for performing a variety of administrative, business supportive, technical and clerical tasks and activities including but not limited to meeting and calendar prioritization & management, travel arrangements, expense reporting, project support, procurement administration, communications, ad hoc support as needed.

Responsibilities:

* Proactively anticipate manager's needs and prepare accordingly

* Provide routine administrative support and maintain files according to business standards

* Foster respectful relationships with other admins and work together collaboratively and share best practices.

* Meeting Planning, Scheduling and Travel.

* Meeting planning & logistics, including coordinating on-site and off-site meetings with internal and external stakeholders/customers. Arrange and provide support for meetings

* Maintain and prioritize calendars, handle and respond to correspondence on behalf of manager with internal and external customers

* Assist with management of the Team's SharePoint/Teams, organizing information and ensuring accessibility for global TA colleagues and other stakeholders.

* Own and manage the organization chart, distribution lists and new joiners for the CIO Team

* Manage distribution lists for the CIO Team and for various meetings.

* Coordinate travel arrangements including registrations and acts as liaison with the travel department and external stakeholders for team members

* Prepare expense reports, as well as reviewing staff expense reports for compliance and proper submission of documentation prior to manager approval.

* Provide administrative support for procurement and purchasing with associated responsibilities.

* Create requisitions, purchase orders, for example ordering supplies and other administrative and systems support.

* Ensure smooth and efficient day-to-day operations, provide a positive presence, answer email and telephone calls in an efficient, timely and thoughtful manner.

Knowledge, Skills & Abilities:

* Empathy, sensitivity and discretion handling sensitive and extremely confidential matters

* Present as positive, professional and solution focused

* Capable and willing to learn new technologies to support operations

* Ability to interact positively and respectfully with all levels of the Sanofi organization including the most senior management

* Strong organizational and communication skills (written and verbal)

* Detail oriented with excellent organizational and follow up skills

* Ability to work independently and as part of a team

* Ability to manage multiple conflicting priorities in a fast-paced and demanding environment to ensure smooth and efficient flow of day-to-day operations

* Ability to work across multiple time zones critical to success

Key Qualifications:

* College degree (preferred) in business, communication, or related discipline

* 10 yearsrelevant employment experience as Assistant, Executive Assistant, Project Manager, or related role

* Highly proficient with Microsoft Outlook and Teams.

Additional Desirable Qualifications:

* Prior experience supporting Executive Leaders

* Proficiency in MS Office Suite

* Knowledge of office management systems and procedures

* Working knowledge of common office intranet tools Concur, Ebuy, Catalyst, Workday

* Flexible and a problem solver

* Computer literate in the use of non-generic software

* Technical mindset

As a healthcare company and a vaccine manufacturer, Sanofi has an important responsibility to protect individual and public health. All US based roles require individuals to be fully vaccinated against COVID-19 as part of your job responsibilities.

Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.

#GD-SA

#LI-SA

At Sanofi diversity and inclusion is foundational to how we operate and embedded in our Core Values. We recognize to truly tap into the richness diversity brings we must lead with inclusion and have a workplace where those differences can thrive and be leveraged to empower the lives of our colleagues, patients and customers. We respect and celebrate the diversity of our people, their backgrounds and experiences and provide equal opportunity for all.

Keywords: Sanofi, Cambridge , Executive Assistant, Other , Cambridge, Massachusetts