OR Scheduler

Company: Mount Auburn Hospital
Location: Cambridge
Posted on: June 6, 2021

Job Description:

Job Description:

1. Receives requests from surgeons and/or secretaries for Operating Room time.

2. Reserves specialty equipment as requested for procedures, checking for availability of such equipment.

3. Understands and follows policies and procedures of scheduling; e.g., blocked time and length of procedures, including case setup and turnaround time.

4. Consults with the nurse manager and anesthesiologist to determine priority of on-call or urgent cases when necessary.

5. Uses OR information system to maintain surgical schedule. Inputs data accurately to maintain information that is the source of Operating Room statistics.

6. Maintains current software applications and implements upgrades as needed.

7. Checks incoming confirmation sheets against booked cases. Verifies discrepancies by contacting the surgeon or his/her office.

8. Assigns blood requirement using MSBOS (Maximum Surgical Blood Ordering Schedule).

9. Assigns time for outpatients to arrive at hospital. Notifies Day Surgery Center of changes.

10. Searches hospital information system to complete patient information for all cases. Transfers information to OR information system.

11. Enters anesthesia and resident assignments into computer. Updates program with changes as they occur.

12. Prints out copies of schedules on a daily basis. Provides other hospital departments with one week advance schedules on a daily basis.

13. Communicates effectively with related hospital departments (e.g., Admitting, Radiology, Day Surgery Center) to maintain efficiency in the scheduling process.

14. Communicates and collaborates with Information Systems, Patient Care Services, and Materials Management regarding integrated software programs.

15. Develops and maintains a variety of statistical reports as required by the finance and surgery departments under the guidance of the director, nurse manager, and Information Systems. Maintains accuracy of data elements and makes corrections to ensure integrity.

16. Interfaces with surgeons' office staff to assist with maximum software utilization.

17. Backs up data from computer to disc for safe storage, keeping separate sides for daily, weekly, and monthly records.

18. Assists in orienting new personnel to the duties of the scheduling office.

19. Maintains and updates training manual for the scheduling function.

20. Identifies improvement and refinement to systems, and makes recommendations as appropriate.

21. Sets work priorities in accordance with the needs of the department.

22. Performs other related duties as required or assigned.

Requirements:

Requirements:

1.High school education or equivalent. Additional business courses beyond high school.

2. Good verbal and written communication skills to work effectively with physicians, nurses, and hospital departments.

3. Two years' experience in health care setting preferred.

4. Basic knowledge of medical terminology

5. Two years of working experience on PC systems, with a solid knowledge of multiple software programs.

6. Good attention to detail, ability to prioritize tasks, and basic math ability.

Keywords: Mount Auburn Hospital, Cambridge , OR Scheduler, Other , Cambridge, Massachusetts