Data Acquisition Coordinator
Company: Harvard University
Posted on: April 9, 2021
This position will be based on our campus in Cambridge, MA.
However, due to the COVID-19 pandemic this position will be remote
until further notice.
We are seeking a Data Acquisition Coordinator on the Resources team
within Harvard Alumni Affairs and Development.
Alumni Affairs and Development (AA&D) comprises the University
Development Office (UDO), Faculty of Arts and Sciences (FAS)
Development, AA&D Resources, and the Harvard Alumni Association
(HAA). There is a unique relationship between the University and
the FAS fundraising operations, resulting from a long history in
which University fundraising ultimately grew out of College
AA&D Resources encompasses teams that support all units across
AA&D plus all schools and units across the University. AA&D
Resources includes Technology and Support Services, Business
Process and Operations, Alumni and Development Services (ADS),
Administration and Finance, Events, Communications Creative
Services, Research and Prospect Management, Human Resources, and
the AA&D Talent Program.
As a member of the Business Process & Operations team, this
full-time, non-exempt position is responsible for providing support
on projects involving retrieving, assessing, prepping and
batch-loading confidential information, working with AAD Enterprise
Applications such as Advance and Workfront. This role also provides
administrative support for Data Governance and will work closely
with the Director on Engagement Flagging and other related
projects. The position collaborates with the Data Acquisition
Analyst to prepare information in alignment with approved
specifications and processes, and ensures all uploads and updates
are managed in a timely and accurate manner, and will support the
Data Acquisition Manager on projects and priorities. The position
requires the ability to develop an understanding of Alumni Affairs
and Development data, especially biographic data, as well as the
business purposes and policies regarding data usage, data analysis
and integrity management techniques. This role also requires a
strong understanding of AAD enterprise applications and relational
databases. Job-Specific Responsibilities
- Serves as Advancement Technology Support Services' (ATSS)
authorized requestor for assigned departments and attend monthly
ATSS LPM meetings and complete user audits.
- Responsible for using technology to prepare and post batch
updates of AA&D data.
- Uses report writing tools and others, such as SQL, to assist
with basic data extracts and analysis of data quality.
- Tests data batches prepared by the team in staging environments
to ensure quality before loading into a production environment.
Creates documentation demonstrating test cases and results.
- Takes responsibility for ensuring the constant improvement of
- Coordinates the collection, loading and maintenance of Address,
Email, Employment and other biographical data. This includes
working proactively with support staff across AA&D to ensure
that entity records are matched correctly and that minimum
standards for data maintenance in these areas are met.
- Supports departmental activities as needed, including
assistance with sensitive data maintenance projects and
- Supports proactive data acquisition projects such as the
confirmation of contact information, collection of cell phone and
text permissions and re-engagement campaigns to lift special
handling by providing data and developing processes to load
information that has been collected.
- The above covers the most significant responsibilities of the
position. It does not, however, exclude other duties, the inclusion
of which would be in conformity with the level of the position.
Basic Qualifications Minimum of 2 years' full-time work experience
in university fundraising or transferable experience. Additional
Qualifications and Skills
- Bachelor's degree preferred.
- Must exhibit extensive attention to detail and have the skills
to produce clear documentation.
- Must be motivated to learn, flexible to change, and
- Adept at evaluating problems accurately and displaying sound
and confidential judgment.
- Demonstrated experience with the Microsoft Office Suite,
- Must have strong written and verbal communication skills; in
particular, the ability to communicate clearly with both technical
and non-technical colleagues.
- Must be conscious of data security and risk management.
- Proven ability to work independently and as part of a team.
Able to work effectively with internal and external constituencies
in a University environment.
- Must have an even disposition and be able to work effectively
and politely with all people from all types of backgrounds and
experience and in all types of situations. Additional
InformationThis position requires a 3 month orientation and review
Please include a cover letter with your application.
Skills testing may be a component of the interview process for this
About Harvard University
Harvard University, based in Cambridge and Boston, Massachusetts,
was established in 1636 and is the oldest institution of higher
education in the United States. The University is home to over
20,000 students and employs 18,000 people, making us the
fifth-largest employer in Massachusetts. Harvard is a special
place, filled with diverse, energetic, and talented people who are
driven to grow and succeed. By working here, you join a vibrant
community that advances Harvard's world-changing mission in
meaningful ways, inspires innovation and collaboration, and builds
skills and expertise.
We are a dedicated team of 400 alumni affairs and development
professionals supporting Harvard's advancement activity through
roles that include front-line fundraising, alumni and volunteer
engagement, technology, events, communications, prospect management
and research, business process, talent management and many other
areas. Harvard's Alumni Affairs and Development team inspires and
galvanizes alumni, friends, and members of the University community
to support Harvard through philanthropy, governance, and active
AA&D believes a workplace that reflects the diversity of our
society and our ever-evolving University constituency makes us a
stronger and more effective organization. Our goal is to create an
environment of respect that values the many talents, perspectives,
and experiences of our community, to deliver the strongest possible
results by incorporating diverse perspectives into our daily work,
and to make AA&D a great place to work for everyone. AA&D
strives to live our values of respect, inclusion, trust,
collaboration, innovation and sharing of information in our daily
interactions and our work.
To learn more about how Harvard supports diversity and inclusion
throughout the University please visit the Office for Diversity,
Inclusion & Belonging at https://dib.harvard.edu/.
Discover AA&D and Harvard University Benefits--
- Opportunities for internal advancement
- A creative, high- energy, collaborative environment
- Generous Vacation, Sick, Personal, and Holiday pay
- Medical, Dental and Vision benefits starting on your first
- University-funded retirement plans
- Tuition Assistance Program
- Transportation benefits to help with your daily commute
- Health and wellness discounts, memberships and programs
Additional benefits can be found at
Accommodations: Harvard University welcomes individuals with
disabilities to apply for positions and participate in its programs
and activities. If you would like to request accommodations or have
questions about the physical access provided, please let your
recruiter know. Job Function Alumni Affairs and Development,
Information Technology We are an equal opportunity employer and all
qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, national origin,
disability status, protected veteran status, gender identity,
sexual orientation, pregnancy and pregnancy-related conditions, or
any other characteristic protected by law.
Keywords: Harvard University, Cambridge , Data Acquisition Coordinator, Other , Cambridge, Massachusetts
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