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Course Enrollment and Classroom Scheduling Coordinator

Company: Harvard University
Location: Cambridge
Posted on: April 5, 2021

Job Description:

Course Enrollment and Classroom Scheduling Coordinator Harvard Divinity School 53453BR Job Summary Working as a member of a three-person team and reporting to the Registrar, the Coordinator of Course Enrollment and Classroom Scheduling works with students, faculty and staff at HDS, other Harvard schools, and the Boston Interreligious Theological Consortium (BTI). The Coordinator manages the enrollment and grading processing and reporting for cross-registered and non-degree students, is the primary point of contact for HDS class scheduling, coordinates the HDS course evaluation process, and has primary oversight for the production of the annual HDS Handbook for Students.
-- Job-Specific Responsibilities

  • Manages enrollment processes related to cross-registration between HDS and BTI, including onboarding and enrollment of students; liaison between HDS and BTI registrars; creation of enrollment and grading reporting to BTI schools; auditing and reconciliation of enrollments.
  • Manages inquiries from external non-degree students (class auditors and Tuition Assistance Program).
  • Acts as liaison between Registrar's Office and registrar office staff at other Harvard schools to answer questions and resolve issues related to cross-registration between Harvard schools.
  • Maintains enrollment records of external non-degree students.
  • Creation of grade reports; responsibility for follow up on missing and incomplete grades.
  • Schedules classroom space for courses held on the HDS campus, using EMS RoomBook system.
  • Using course evaluation software, manages setup each semester of HDS course evaluation system, including survey questions, communication to students, and release of final reporting to authorized users.
  • On an annual basis, using desktop publishing software, is responsible for updating the HDS Handbook for Students, insuring accuracy of information, and coordinates production of Handbook for publication.
  • Responsibility for timely processing of department invoices for payment. Basic Qualifications
    • 3-5 years relevant work experience. Education beyond high school may count toward experience. Additional Qualifications and Skills
      • Bachelor's degree preferred.
      • Solid working knowledge of Microsoft 365 Office suite, including: Word, Outlook and Excel.
      • Previous experience with student information software preferred.
      • Experience in academic environment preferred.
      • Experience with other third-party software programs related to desktop publishing and/or room scheduling desirable.
      • Ability to handle sensitive and confidential information with discretion.
      • Familiarity with student record privacy and security (FERPA).
      • Accuracy and attention to detail.
      • Excellent organizational, interpersonal, and customer service skills.IMPORTANT NOTE: Your cover letter and resume should be combined into a SINGLE--DOCUMENT under the resume tab. Cover letters are required for every position at--Harvard Divinity School.
        We regret that the Harvard Divinity School does not provide Visa sponsorship.-- Working Conditions Work is typically performed in an office setting.

        Please Note:--During the current period of COVID-19 related restrictions, this position will start as a remote position, with transition to onsite in Cambridge when the HDS campus reopens. We appreciate your understanding and flexibility with our interview process. We will be conducting interviews virtually for selected candidates until further notice.-- Additional Information The--Harvard Divinity School (HDS) seeks to respect, understand, and learn from the cultures--and beliefs--of the members of our diverse community and cultivate an environment in which all--members of our--community can participate and thrive. We endeavor to accept responsibility for--the impact of our--actions on our community, our environment, and the world as we advance--our--shared commitment to education and scholarship. We are dedicated to building a community,--and, ultimately, a world, in which--people can peacefully live and work together across religious--and cultural divides. HDS actively seeks--and welcomes people of color, women, the LGBTQIA+--community, persons with disabilities, and people--at intersections of these identities, from across--the spectrum of disciplines and methods to contribute to our mission to educate students of--religion for intellectual leadership, professional service, and--ministry.--

        Harvard Divinity School is a nonsectarian school of religious and theological studies.--To help build a--world in which people can live and work together across religious and cultural divides, Harvard Divinity School educates scholars, teachers, ministers, and other professionals for leadership and service--in religious, government and public service spheres.--Drawing on its historical strength in Christian studies and its significant resources in global religious studies, Harvard Divinity School educates scholars, teachers, ministers, and other professionals for leadership and service both nationally and internationally. To help in building a world in which people can live and work together across religious and cultural divides, we strive to be a primary resource in religious and theological studies for the academy, for religious communities, and in the public sphere. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Keywords: Harvard University, Cambridge , Course Enrollment and Classroom Scheduling Coordinator, Other , Cambridge, Massachusetts

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