Hiphop Archive Coordinator
Company: Harvard University
Location: Cambridge
Posted on: February 23, 2021
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Job Description:
Duties & Responsibilities
Reports to the Department Administrator in collaboration with the
Director of the Hiphop Archive and Research Institute (HARI); the
Coordinator works closely with staff, students and faculty at HARI,
area directors, and the executive director of The Hutchins Center
and the W.E.B. DU Bois Institute. The Coordinator serves as
principal administrative contact and liaison for the HARI, all
departments at Harvard University and external programs,
organizations, artists, etc. The Coordinator is responsible for
managing and facilitating all aspects of HARI from content and
program development, grant writing and website support, to general
administrative support. The HARI Coordinator oversees work of
support staff, students, casuals and temps. The coordinator serves
as web point person for HARI; works with designers and webmaster,
maintains web page, HARI news and information.
Communication and Coordination
Coordinates all projects based on yearly defined initiatives, and
is directly responsible for, administering, communicating,
developing and maintaining budgets, contacting and providing
support to consultants, faculty, staff and students; with events
planner from The Hutchins Center, negotiates with hotels, caterers
and vendors, makes recommendations for refreshments and activities
for participants, managing to a pre-assigned event/function budget;
assigns and coordinates classroom, AV and other facilities on
behalf of program; gathers and maintains data for and assists in
preparing reports, often using a variety of computer software;
serves as web point person for HARI; works with designers and
webmaster, maintains web page, Hiphop Archive news and information;
prepares statistics and reports on program participation, marketing
responses, budget, and evaluations; oversees work of support staff,
students and/or casuals; trains, schedules and distributes work to
students, casuals, and non-overtime-eligible employees);assists in
preparation of grant proposals; may provide policy interpretation
on grant parameters.
Administration
Organizes and implements administrative systems and procedures
performing necessary support duties for all operations of the HARI;
including serving as principal administrative contact and liaison
with departmental or program constituents, other universities or
with government agencies; principal source of information on
established unit/project/program policies and advises faculty,
students or staff on regulations and policies; prepares and
maintains Hiphop Archive's records (such as financial, personnel,
administrative, student), reviews complex documents, reports, etc.,
to assure compliance with University requirements and/or government
and funding regulations, and notifies Director of unusual
situations; monitors budget(s) including grants, maintains
financial documentation, provides information, research,
statistics, and analysis. Makes decisions on expenditures and
monitors towards a defined budget.
Content and Culture
Keeps current on trends, issues, etc. regarding Hiphop culture;
advises appropriate HARI and Hutchins Center groups accordingly;
provides Hiphop Updates in terms of culture, art, music, politics;
assists in contacts with Hiphop artists and participants.--
-- Basic Qualifications 5+ years of work experience in one of the
following fields: Creative Arts, Education, Administration, Events.
Education may count towards experience. Additional Qualifications
and Skills BA/BS or Masters degree in related fields strongly
preferred (e.g. African American Studies, Ethnomusicology, Ethnic
Studies, Computer Science, etc.). Advanced knowledge of computer
and AV technologies strongly preferred. Experience with hiphop
related projects and/or related responsibilities preferred.
Additional Information All formal offers will be made by FAS HR.
Job Function General Administration Location USA - MA - Cambridge
Job Code Sub-Unit ------------ Department Hutchins Center for
African and African American Research We are an equal opportunity
employer and all qualified applicants will receive consideration
for employment without regard to race, color, religion, sex,
national origin, disability status, protected veteran status,
gender identity, sexual orientation, pregnancy and
pregnancy-related conditions, or any other characteristic protected
by law.
Keywords: Harvard University, Cambridge , Hiphop Archive Coordinator, Other , Cambridge, Massachusetts
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