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Senior Director of Finance and Administration

Company: Amazon Workforce Staffing
Location: Cambridge
Posted on: September 17, 2020

Job Description:

Senior Director, Finance and Administration Company: Harvard University

Location: Cambridge

Posted on: September 12, 2020

Job Description:

Senior Director, Finance and Administration 52360BR

Job Summary

Responsible for the overall direction and oversight of financialoperations, which may include payroll, accounting, accountspayable/receivable, procurement, capital projects, endowmentfunding, research administration, or other function.

Job-Specific Responsibilities

The Senior Director of Finance and Administration serves as thesenior administrative officer within The Center for PublicLeadership (CPL). The Senior Director is responsible for guidingfinancial planning, policy and processes for a $12M+ business unitwithin Harvard Kennedy School (HKS); and for overseeing the rangeof HR, IT and other operational infrastructure needed to support arobust program of student fellowships, faculty research, andprogrammatic initiatives. Supervising a staff of approximately 4-5people, the Senior Director serves as the principal liaison toKennedy School and University financial leadership, and works incollaboration with the Executive Director to liaise broadly withthe HKS administration around a range of other operational issues.The Senior Director also works closely with all CPL departments,programs and initiatives to ensure effective operational planning,to develop as well as to monitor financial and operational policiesand compliance. The Senior Director will work closely with the CPLExecutive Director to ensure that CPL resources are being prudentlyand strategically deployed among faculty and programs in order togrow CPL and advance its mission. As a member of the seniormanagement team, the Senior Director contributes substantially tooverall leadership of the Center.

Duties and Responsibilities:

Serve as member of both the CPL senior management team andprogram director team

Liaise regularly across all CPL programs to ensure strongoperational support

Work closely with the Center Director and Executive Director todevelop CPL strategy

Oversee operational matters related to executing on thestrategy

Support development and implementation of criteria for facultyengagement, membership, retention and financial incentives

Finance Oversee current CPL finances of roughly ~$18M revenueand ~$12M in expenses, ~$90-$100M market cap for endowment; with aview to growing revenue and endowment income

Work with Executive Director to develop overall business modeland sustainability for CPL

Develop multi-year financial planning; design and overseefinancial reporting metrics and tools to support strategicdecision-making

Serve as primary point of contact for the Kennedy School'sOffice of Financial Services (OFS)

Annual budgets, reconciliations and audits

Develop and manage budgeting and accounting systems forsponsored awards, grants and gifts

Accounts payable and financial compliance

Procurement and contract negotiations

Develop and manage criteria and guidelines for internal awardsfor faculty research and program initiatives

Operations Capital projects and physical space, includingfacilities requests, furniture orders and designs, maintenance,etc.

General office operations and administration, including suppliesand inventory

Staff training on core functions such as finance, compliance, HRand other policies

Lead development and communication of policies and proceduresfor general office operations

Liaise with other heads of Finance and Operations across HKS andHarvard University around process improvement, policies andprocedures

Regular staff meetings and communications planning

IT Oversee/manage all IT infrastructure – equipment and systems(phone, computers, copiers, etc.)

Oversee data analytics

Oversee system implementations

Participate in HKS IT affinity group

HR Onboarding/offboarding processes, including staff, fellows,temps and independent contractors

Training around finance and HR policies and compliance

Support to managers on HR issues, such as job scoping, flextime, hiring of temporary workers and vendors, etc.

Regular maintenance of CPL org chart and job descriptions

Typical Core Duties

Responsible for effective staff management for a group or teamof employees, including hiring and orientation, training anddevelopment, workflow and performance management, and the promotionof an inclusive and innovative work environment

Manage multiple financial operations, which may include systemsdevelopment, data analysis, budgeting and reporting whileidentifying opportunities for operational integration andimprovement

Lead department goal setting, planning, and processdevelopment

Identify potential operational challenges and proposesolutions

Develop and implement operational policies, procedures andtraining for financial staff

Manage ongoing relationships with external vendors andconsultants

Collaborate with university-wide leadership to continuouslyapprove processes, policies and procedures

Ensure financial compliance with University policies andprocedures and applicable legal rules and regulations

Basic Qualifications

Bachelor's degree or equivalent work experience required

Minimum of 8 years' relevant work experience

Supervisory experience

Additional Qualifications

MBA or Master’s degree in relevant field desirable

Strong accounting, budgeting, analytic, and management skillsneeded, including understanding of GAAP accounting principles andfamiliarity with SAS112 regulations.

Demonstrated ability to lead a process, as well as to work in acollaborative environment to achieve

agreed-upon objectives.

Proven ability to handle sensitive data with discretion,creatively solve financial problems, generate

new and improved financial processes and manage multiple taskssimultaneously.

Expert user of Excel and enterprise financial systems, as wellas other Microsoft Office tools.

Working Conditions

Work is performed in an office setting

Additional Information

This is a fully benefits-eligible term appointment ending oneyear from date of hire with possibility of renewal.

We regret that the Harvard Kennedy School does not provide VisaSponsorship.

Harvard University requires pre-employment references andbackground checks.

Harvard University is committed to supporting a healthy,sustainable learning and working environment.

We are an equal opportunity employer and all qualifiedapplicants will receive consideration for employment without regardto race, color, religion, sex, national origin, disability status,protected veteran status, gender identity, sexual orientation,pregnancy and pregnancy-related conditions, or any othercharacteristic protected by law.

Keywords: Harvard University, Cambridge , Senior Director, Finance and Administration, Other , Cambridge, Massachusetts

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