Deposit Operations Manager

Company: Harvard University
Location: Cambridge
Posted on: September 17, 2020

Job Description:

Harvard University Employees Credit Union

52609BR

Job Summary

Supervise day-to-day financial operations for a department/unit.

Job-Specific Responsibilities

HUECU is seeking a dynamic, energetic employee with outstanding communications skills and a passion for member service! Our ideal candidate will focus on providing an exceptional member experience in all member touch-points, in-person, phone interactions and digital communications.

Job specific duties:

Manage the Deposit Operations department and supervise a staff of eight employees. Provide leadership with an emphasis on professional development and team building, while maintaining a positive work environment.

Responsible for the hiring process, coaching, discipline and termination of staff.

Responsible for daily posting of ACH, Inclearing files and working the exception lists, pay/no pay decisions, posting to accounts, balancing files, and abiding by National Automated Clearing House Association rules. Obtain and remain current with ACH timeframes and regulations, as well as returned item processes. Assure adherence to all ACH rules and regulations.

Responsible for maintaining controls, procedures, processes and training to ensure efficient operations while managing risk. Develop, implement, and monitor process of instituting regulatory requirements as it affects policy and procedures including, but not limited to disclosures, advertising, and products. Ensure compliance with banking regulations.

Collaborate with other departments on projects, upgrades, training and resolving problems and/or concerns. Provide problem resolution with members and staff to research and resolve escalated complex issues/problems.

Responsible for the compliance and daily operations of the ODP program.

Maintain a relationship with vendors to facilitate achievement of our business goals including JMFA, IRA Ascensus, Statement Advantage and MoneyGram.

Responsible for opening IRA accounts, transfers, rollovers, death claims, and required minimum distributions on a monthly and annual basis. Resolve issues and counsel staff and members with requests within the scope of job responsibilities.

Responsible for ensuring timely mailing of various member notices including address change letters, certificate maturity notices, RMD notices, tax forms, etc. Manages interoffice and US mail.

Responsible for accurate tax reporting on all deposit products.

Work with Collections to charge off deposit accounts.

Coordinate with other departments to maintain data integrity in the core system.

Responsible for unclaimed property and escheatment process, including ensuring the process meets all regulations, research of escheated accounts and coordination of outreach to member or agent prior to escheatment to the state and coordination of the escheatment process with Business Applications.

Responsible for overseeing Student Organizations accounts and relationship with the Credit Union in conjunction with the Community Engagement team including collaborating with internal departments, maintaining procedures and interactions with school representatives.

Responsible for CO-OP Shared Branching procedures, balancing, adjustments, fraud investigation and reporting, notifying branches of any issues or procedural changes, and compliance to all associated regulations.

Prepare metric reports as required to meet compliance requirements or as requested by senior management. Prepare and ensure accuracy of periodic ACH board reports.

Prepare for, and participate in, all audits including Massachusetts Division of Banks, NCUA, CUNA Mutual, NEACH, and accounting firms contracted by the Credit Union. Responsible for auditing which includes member data changes, IRA transactions and new accounts.

Responsible for balancing and monitoring of related G/L accounts. Work with Accounting to resolve problems or outstanding entries, including ACH, Checking, and Shared Branching and Money Orders.

Identifie and implement electronic and/or automated work processes, products and services to reduce operating expenses and provide a better member experience.

Typical Core Duties

Responsible for effective staff management for a group or team of employees, including hiring and orientation, training and development, workflow and performance management, and the promotion of an inclusive and innovative work environment

Manage financial operations and projects for functions, which may include payroll, procurement, accounts payable and receivable

Serve as the principal source of information on financial policies and procedures and provide guidance to faculty, staff and students

Collaborate with the department's leadership and managers on departmental financial operations

Assist in developing departmental financial policies and procedures

Monitor activities and provide periodic reports on budgets, expenses and compliance regulations for funding

Responsible for analysis and forecasting of budgets and long-term financial plans

Train administrators and support staff on the department's financial systems

Ensure financial compliance with University policies and procedures and applicable legal rules and regulations

Basic Qualifications

Bachelor’s degree or equivalent work experience required

Minimum of 3 years’ relevant work experience

Additional Qualifications

The ability to effectively communicate with technical and non-technical staff at all levels of the organization.

Supervisory experience required.

A solid understanding of state and federal banking statutes and compliance requirements.

Accredited ACH Professional (AAP) Certification and National Check Professional (NCP) Certification preferred.

Excellent leadership, planning, interpersonal and communication skills.

Highly motivated and able to work with a high degree of autonomy.

Comfort working and engaging in a diverse and multicultural environment. Knowledge of Microsoft Office Suite, intermediate excel skills

Physical Requirements

• Ability to move freely (standing, stooping, walking, bending, pushing and pulling) and lift up to a maximum of twenty-five (25) pounds without assistance.

• Must be able to sit for extended periods of time.

Working Conditions

Work is performed in an office setting

Additional Information

The Harvard University Employees Credit Union is one of the fastest growing Credit Unions in the country and a leader in our industry. As a not for profit cooperative, we put our members’ best interests first in all that we do. We are passionate about service and solving problems. Integrity and transparency are the foundation of HUECU’s philosophy. Our mission is to enhance our members’ lives by developing and offering trustworthy products that are easy to understand, easy to use and best suited to meet their financial needs.

HUECU has a dynamic small-business atmosphere where every member of the team has a significant impact on our success. Our headquarters and flagship branch are located in the heart of Harvard Square, surrounded by shops, restaurants, and the vibrant University community. We are looking for talented, member-centric individuals to join our growing team. If you have energy, enthusiasm, and thrive in a fast-paced environment, please read on.

Please provide a cover letter with your application and upload as one document.

Please note: Harvard University requires a pre-employment reference and background screening, which includes OFAC (Office of Foreign Assets Control).

Harvard University is unable to provide work authorization and/or visa sponsorship.

This position has a 90-day orientation and review period.

Harvard University Employees Credit Union: https://www.huecu.org/

Accessibility:

Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please contact our University Disability Resources Department.

Diversity, Inclusion & Belonging:

The dynamism that comes with working at Harvard is largely the result of our diversity. Here, staff, faculty, administrators and students representing a wide range of ages, races, interests and backgrounds come together in pursuit of common goals. Together, we strive to provide an environment that values diversity and promotes an inclusive culture.

Harvard offers an outstanding benefits package including:

Time Off: 3 - 4 weeks accrued paid vacation, paid holiday break, 12 accrued paid sick days, 11.5 paid holidays, and 3 paid personal days per year.

Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.

Retirement: University-funded retirement plan with full vesting after 3 years of service.

Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.

Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.

Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.

Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.

Job Function

Finance

Location

USA - MA - Cambridge

Job Code

F0856M Financial Admin Ops Mgt II

Sub-Unit

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Department

Harvard University Employees Credit Union

Credit, Criminal, Identity, Prohibited Parties

Schedule

M - F 7.00hrs per day / 35.00hrs per week default schedule.

Additional hours will be expected, either early or late weekdays or weekend hours depending upon the business needs of the credit union and department.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Keywords: Harvard University, Cambridge , Deposit Operations Manager, Other , Cambridge, Massachusetts