We're looking for a candidate to fill this position in an
? Play a significant role in long-term planning, including an
initiative geared toward operational excellence.
Oversee the maintenance and repair of building interiors and
exteriors that include, but not limited to: roofs, gutters and
downspouts, HVAC systems, porches, fire escapes, drains and lines,
wall and floor coverings, walkways, electrical and heating systems,
interior stairways, walls, floors and ceilings. Oversees the care
of landscape areas.
Oversee the management of all human resources within properties
Oversees the coordination with landlords and property management
companies, DHCD, or program leadership about needed maintenance and
repairs at each site.
Ensures that proper inventory systems are in place and that the
tools and equipment used for the maintenance and care of the
organization’s buildings are kept in proper working order, and that
the maintenance staff is properly equipped to perform their
responsibilities. This also includes ensuring that maintenance
staff is accountable for all tools and equipment utilized.
In conjunction with the Operations Manager, ensures that all
departments and locations have proper business and technological
infrastructure in place to promote efficient workflow,
communications and safety. Evaluates processes and new technology
for recommendations to improve organizational systems.
Oversees all systems to ensure optimum functionality,
efficiency, and effectiveness. Systems include: Work Order System,
Inventory and Supplies Distribution, Keys Management, Safety &
Security Inspections, Preventative Maintenance, and Inventory
Ensure that standard best practices are in place. Improve
processes and policies in support of organizational goals.
Formulate and implement departmental and location policies and
procedures to maximize efficiencies and communication. Monitor
adherence to rules, regulations and procedures.
Develops and implements additional maintenance and facilities
programs as needed.
Ensures that a pool of qualified and licensed contractors
(specialized skilled tradesmen) to support the operation and
maintenance of the buildings; this includes oversight of said
Evaluates all contractor and vendor relationships to ensure
adherence to policies and best pricing on repairs, construction
work, equipment, supplies and material purchases.
Submit Purchase Orders and review and approve invoices prior to
providing authorization for payment. Reconcile unauthorized charges
with vendors, and communicate discrepancies with Director of
Finance and Administration (DFA).
Create and maintain an ongoing inventory list of assets (in
coordination with CFO).
Prepare property management and maintenance reports, as
requested by CEO or CFO.
Performs other related duties as assigned by the CFO or CEO.
? Experience in operational management and facilities
maintenance, with minimum 3 years supervising a staff. Training in
building maintenance systems preferred.
Bachelor’s Degree required or a minimum of five years in a
Commitment to the delivery of high-quality service.
Strong communication skills. Able to motivate and
generate a team approach, with individual accountability.
Proven expertise in supervising workers, contractors,
technicians, mechanical maintenance, related safety issues, project
management, construction, etc.
Prior experience in a leadership role with proven experience in
critical thinking, organizational planning, and capital improvement
Proven ability to competently plan and manage multiple
maintenance and repair projects simultaneously.
Computer knowledge and proficiency required; familiarity with
Microsoft Office applications, including Word, Excel, and Outlook.
Network experience helpful.
Familiarity with appropriate local, state, and federal
Massachusetts driver’s license and own vehicle required. ?