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Senior Project Manager

Company: CEI Group
Location: Cambridge
Posted on: March 28, 2020

Job Description:

Summary The Senior Project Manager (SPM) has overall responsibility for estimating, managing scope, schedule, processes, and teams to deliver projects for assigned brands, on-time and within budget. The SPM ensures projects run as smoothly as possible, are within budget, are delivered on time, and are of a high level of quality. Responsibilities Manage projects from request through to final delivery. Develop clear and thorough project plans, detailing internal tasks, client reviews and approvals. Set up and manage necessary touch points such as stand ups, status, hours review, etc. Understand client review and approval processes and ensure the plan accommodates necessary review cycles. Manage projects with a holistic approach to ensure multi-project workstreams are not siloed, and make sense in terms of timing and priority Manage internal cross-functional teams to ensure they have the time and materials needed to complete their task and understand their priorities. Work with resource manager and relevant management to ensure team members are properly allocated and staffed on the project. Ensures the team members are collaborating across functions. Manage projects that include print,digital, and video Manage photo shoots and video production as needed Identify risk and potential issues before they become a problem and work with their teams and management to resolve Ensure that all projects are reviewed as defined by the process and are delivered with the highest quality Follow established processes and ensure your teams are also following processes. Identify where processes can be improved, develop an approach, and work with management to implement changes as needed Provide estimates and assumptions for projects. Run burn report meetings and work with brand leadership to resolve issues. Ensure projects are managed within and delivered to scope. Flag when work is going out of scope and ensure resolution. Ensure vendor invoices are approved in a timely manner. Keep timesheet up to date on a weekly basis (more frequently as needed) Partner with account management to ensure the project team is aligned on what is required. Work with account teams to set client expectations and proactively manage concerns and issues Interact with clients, as needed, to relay project plan, timing, potential risks, etc. with account team Lead teams to ensure the projects stay within scope and timeline. Take full ownership in leading internal meetings (stand up, status, burn, etc.). Take initiative to proactively identify and solve issues as it relates to project execution and team spirit Manage and mentor junior level staff The SPM works independently and collaboratively. Management oversite is experience and proficiency dependent. SPM is responsible to proactively flag any issues, risks or concerns with their manager Desired Skills Experience 5-10 years of project management experience, some account management experience a plus Bachelor s degree in marketing, communications, or operations management, advanced degree a plus Familiarity with the pharma, healthcare, or similar industry Experience in managing projects in an agency setting. Good understanding of print, digital, and video production work at varying level of scope and complexity. Experience in managing projects in multiple methodologies waterfall and agile. A great communicator (verbal and written) with a strong attention to detail. Has experience with presenting in a business setting. Can present and lead both client and internal meetings as it relates to project planning and execution Experience in leading, collaborating, managing and working with teams (co-located, remote and crossfunctional) to deliver on projects. Ability to adjust style of management and communication (written and verbal) to fit the situation and individuals Proven ability to think on your feet, identify potential issues and work with teams and management to solve Experience in managing at least 1 person, overseeing their work and career development. Experience in writing reviews, working with direct reports on their growth plans, and able to have constructive conversations to improve performance. Able to lead direct reports in finding solutions and does not solve the issues for them (in most instances) Proficient in Microsoft office suite. Experience with project management tools such as Workfront, MS project, Smartsheet, and the like

Keywords: CEI Group, Cambridge , Senior Project Manager, IT / Software / Systems , Cambridge, Massachusetts

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