Company: Harvard University
Posted on: September 22, 2022
Harvard John A. Paulson School of Engineering and Applied
Sciences59588BRJob SummaryReporting to the Payroll Manager, this
position is responsible for accurate and timely processing of all
SEAS paid appointments for biweekly, weekly, and course assistant
payrolls. Responsible for assisting with processing the faculty and
student monthly payrolls. Responsible for reviewing and submitting
to PeopleSoft database all payroll actions generated from SEAS
Human Resources, Academic Programs, and Research Administration to
ensure compliance with University/SEAS policies and procedures.
Responsible for reviewing and reconciling all PeopleSoft time
entry, absence and personnel pre payroll audit reports. Monitors,
runs, and signs off on all payroll registers to satisfy SEAS
payroll and Harvard internal key controls. The Payroll Specialist
supports SEAS departments and employees by addressing payroll
issues, questions, troubleshooting problems, and providing guidance
and training on weekly and biweekly payroll policies and
procedures. Collaborates with HR and staff to improve efficiencies,
workflow, and provide customer service. Other responsibilities
include default account reconciliation for invalid costing,
processing costing changes and other monthly payroll actions via
Aurora application. This position collaborates closely with HR,
Academic Affairs, Central Payroll, research portfolio managers and
faculty coordinators.Position Description
- Serves as local expert and primary contact for departments,
including Central Payroll, Harvard Student Employment Office;
Harvard Work Study; and SEAS Academic Programs, Sponsored Research,
and Human Resources regarding payroll policies and procedures for
biweekly staff payroll, and student/temporary weekly payroll.
- Reviews and approves all payroll documentation for
completeness, accuracy, and compliance. This includes reviewing and
submitting temporary job hires, staff appointments, job data change
forms, additional pay requisitions, and uploads in the PeopleSoft
- Calculates and enters all retroactive and vacation
- Executes and reconciles biweekly payrolls in accordance with
Central Payroll processing deadlines.
- Reviews and processes requests for off-cycle, stop payment, and
reissue check requests.
- Monitors payroll registers, time approval, and payroll auditing
reports including but not restricted to reported time,
approved/unapproved time; payable status; and under/overpayment to
satisfy SEAS internal key controls and audit guidelines to ensure
accuracy. Makes corrections via Central Payroll when in process and
adjusts PeopleSoft records when needed after payroll closes.
Digitally signs and sends final reports to Payroll Manager for
secondary review and storage.
- Works closely with SEAS HR to ensure all time worke.d and
absences are entered and approved on a timely basis and conform to
Harvard, Federal, and state policy.
- Performs time entry adjustments where necessary.
- Enters FLMA payments approved by Lincoln Financial.
- Maintains a listserv of current students and course assistants;
sends weekly reminders to enter time.
- Ensures student and non-student temporary employment compliance
with Harvard policies, work study policies, and federal and state
- Responds to temporary employee policy questions from SEAS staff
and updates policy and procedural changes accordingly.
- Assists with processing Graduate Student payroll, working with
Graduate Aid Manager as needed.
- Assists with running, reconciling, and authorizing final
versions of the monthly faculty payroll. Basic
QualificationsAssociates degree in accounting or equivalent
experience. Minimum 3-5 years of experience working in payroll
and/or financial operations and processing.Additional
Qualifications and SkillsExperience with Harvard University
financial systems is preferred, including working knowledge of the
university's payroll/HR system (PeopleSoft). Familiarity with
Harvard's Aurora system a plus. This position requires excellent
interpersonal and communication skills (verbal and written), a
professional attitude, and the ability to work in a
deadline-driven, busy, customer service-oriented office where
accessibility is key. We seek someone who is self-motivated,
proactive, organized, and able to work independently. The Payroll
Coordinator must be able to juggle multiple priorities and handle
complex and confidential information with discretion. Competency in
Microsoft Word and Excel required.Additional Information
- The University requires all Harvard community members to be
fully vaccinated against COVID-19 and remain up to date with
COVID-19 vaccine boosters, as detailed in -Harvard's Vaccine &
Booster Requirements . -Individuals may claim exemption from the
vaccine requirement for medical or religious reasons. More
information regarding the University's COVID vaccination
requirement, exemptions, and verification of vaccination status may
be found at the University's "COVID-19 Vaccine Information"
- Applicants should submit a resume and cover letter.
- The Harvard John A. Paulson School of Engineering and Applied
Sciences does not provide visa sponsorship for administrative and
staff positions.This position will be based in Allston, MA. The
department is currently operating with a hybrid workplace model.
All remote work must be performed in a state in which Harvard is
registered to do business (CA, CT, MA, MD, ME, NH, NY, RI, and VT).
Individual flexible and remote work options for this role will be
discussed during the interview process.Commitment to Diversity
SEAS is dedicated to building a diverse community of individuals
who are committed to contributing to an inclusive environment. Some
of our core values include respect for all, serving the greater
good, and welcoming individuals from diverse backgrounds,
experiences, and perspectives.
The Harvard John A. Paulson School of Engineering and Applied
Sciences serves as the connector and integrator of Harvard's
teaching and research efforts in engineering, applied sciences, and
technology. Our core tenets are educating broad-minded students;
interdisciplinary research; integration across disciplines; and
balancing theory, experimentation and practice to create an
unmatched environment for learning and exploration. Through
collaboration with researchers from all parts of Harvard, other
universities, and industry, we bring discovery and innovation
directly to bear on improving human life and society. For more
information about us, please visit www.seas.harvard.edu.Commitment
to Equity, Diversity, Inclusion, and BelongingHarvard University
views equity, diversity, inclusion, and belonging as the pathway to
achieving inclusive excellence and fostering a campus culture where
everyone can thrive. We strive to create a community that draws
upon the widest possible pool of talent to unify excellence and
diversity while fully embracing individuals from varied
backgrounds, cultures, races, identities, life experiences,
perspectives, beliefs, and values.EEO StatementWe are an equal
opportunity employer and all qualified applicants will receive
consideration for employment without regard to race, color,
religion, sex, national origin, disability status, protected
veteran status, gender identity, sexual orientation, pregnancy and
pregnancy-related conditions, or any other characteristic protected
Keywords: Harvard University, Cambridge , Payroll Specialist, Human Resources , Cambridge, Massachusetts
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