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HR Program Specialist and Assistant

Company: Philips
Location: Cambridge
Posted on: September 21, 2022

Job Description:

Job TitleHR Program Specialist and Assistant
Job Description

EffectiveTuesday,January 4, 2022, all U.S.-based employees are required to be fully vaccinated against COVID as a condition of employment at Philips*. Employees may request a reasonable accommodation.*Montana employees are currently excluded from this requirement at this time.

If you are a Colorado resident and this role is a field-based or remote role, you may be eligible to receive additional information about the compensation and benefits for this role, which we will provide upon request.You may contact888-367-7223, option 5, for assistance.



Philips is a global leader in health technology, committed to improving billions of lives worldwide and striving to make the world healthier and more sustainable through innovation. Driven by the vision of a better tomorrow.

But its not just what we do, its who we are. We are 80,000, wonderfully unique individuals, with two things in common: An unwavering sense of purpose and a relentless determination to deliver on our customers needs. Its what inspires us to create meaningful solutions the kind that make a real difference when it matters most.

The world and our customers needs are changing faster than ever before and while we are proud of what we do already, we know we can do more. Thats why we need you, to help us tackle increasingly complex challenges posed by ever evolving health and well-being needs.


In this role, you have the opportunity to make life better

Looking at the challenges the world is facing today Philips purpose has never been more relevant. So, whatever your role, if you share our passion for helping others, youll be working towards creating a better and fairer future for all.
This is not your typical calendar management and travel scheduling EA role; it has significant HR related responsibilities as well as key roles in projects. You have to be an effective communicator and skilled at delivering high quality results in a timely manner, in addition to being confident in your abilities to engage at all levels internally and externally, while navigating a highly matrixed organization.
In this position, you will bring your knowledge and expertise of concepts, practices, and procedures related to the role of an Executive Assistant and to HR Project coordination. This position can lead to numerous future career opportunities, either in a career as an Executive Administrator or further move into HR or project types of roles within Philips.


You are responsible for

Perform pro-actively and independently the full range of executive administrative tasks which involves a very high level of responsibility and are of a confidential nature (calendar management, meetings, plan video/conferences, etc.).
Make independent decisions, while being responsible for the decisions made.
Maintain a complex multi-faceted set of priorities, deadlines, and time management calendar and schedule, providing outstanding support to HR, the business, and our employees
Representing this critical position for so many as welcoming, supportive, yet will be clear, concise, and firm when navigating the path forward
Aligning activities and processes with the demands of the executive or department.
Organize, coordinate and host meetings and events including pre-meeting setup, communicating agenda, note taking, tracking and follow up on identified action items.
Actively participates as a member of the team, sharing ideas, and contributes in the success of a highly effective team.
Strong oral and written communications skills to create e-mails and announcements, as well as working closely with the Communication team
Navigate complex and detailed travel plans, itineraries, and documents for travel-related meetings (both domestic and international) and process related expense reports.
Serve as a point of contact for team members and internal departments; respond to basic HR questions and inquires, both written and verbal.
Assist in the preparation of the HR budget.
Administer the Employee Recognition program.
Collaborate and coordinate with other Executive Assistants globally and across North America, sharing knowledge with a continuous focus on improvements in purpose of tools, processes, and approaches with others
Responsible for Onboarding and offboarding team members
Responsible for the department procurement cards and purchase orders processing
Deal with sensitive, complex and highly confidential projects and information
Project coordination, including partnering internally or externally to drive meeting strategies and logistics on varied projects
Actively supporting organizational changes, development, and internal projects
Creating business reports (monthly, quarterly, etc..)
Seek out opportunities to challenge yourself and others; finding new ways to positively affect the team, the customer, and the business
Escalate items as needed to management, collaborating to drive solutions


You are part of

Reporting into the Head of HR - North America, this lead will be performing project and administrative responsibilities requiring excellent judgment and discretion, supporting our Employee Engagement program, including program management and analytic support.


To succeed in this role,

youll need a customer-first attitude and the following

5+ years experience in an executive assistant or project coordinator role in a dynamic and global environment experience in HR is a plus!
Superb written and verbal communication skills for daily interaction with employees and leadership.
Excellent knowledge of administrative procedures; Highly Proficient with Microsoft Office Suite, Workday and Concur with ability to learn new tools
Must be dependable, hold confidentiality and possess discretion!
Ability to exercise discretion and apply good judgement in making decision, work independently and as part of a team.
Ability and willingness to take initiative and influence positive outcomes.
Pro-active problem preventer who takes initiative and makes independent decisions.
A creative person, capable of generating fresh ideas in the interest of finding new possibilities.
Motivated, Detail-oriented, and structured, with meticulous organizational skills, knows how to set priorities under high pressure
Superb written and verbal communication skills for daily interaction with employees and leadership ; Strong interpersonal skills, must be able to work well with people from a variety of backgrounds and disciplines, e.g. technical, business, administration.
Able to prioritize multiple projects and job responsibilities with competing deadlines (organizational/time management skills)
Experience working in a large, global company strongly preferred; ability to deal with different time zones, currencies, work practices and schedules, and cultural differences
Able to perform a variety of job tasks simultaneously; flexible to changing priorities and demands, as needed
Strong workload management and problem-solving skills. Must be able to balance workload, including short-range issues and long-term planning.
Proven ability to use good judgment and make confident decisions under defined policies and procedures
Ability to work under minimal supervision on day-to-day activities, maintaining a high degree of integrity
Associate degree required, Bachelors degree preferred.


In return, we offer you

The ability to collaborate with, learn and grow from colleagues in a highly complex, global organization where you can use your strengths to help drive strategic business initiatives for Philips. Additionally, we provide you a dynamic working environment in an innovative business, paired with a competitive salary, excellent benefits, and a supportive atmosphere where you can sharpen your talents with new challenges and career opportunities.


U.S. work authorization is a precondition of employment. The company will not consider candidates who require sponsorship for a work-authorized visa.



Company relocation benefits will not be provided for this position. For this position, you will reside in or within commuting distance to Cambridge, MA.



How we work at Philips

Our newly adopted hybrid work concept fuses flexibility withcollaboration to deliver great outcomes for our people andour customers.We areembracing an approach wherein wespend more time together than apart which for full-timeemployees translates to an average of at least 3 daysworking from the office and up to 2 days from home forour hybrid roles.

Hybrid work flexibility means people can meet the changingdemands of work and home in the most balanced,productive, and healthy way.

Our hybrid working model is defined in 3 ways:

We believe in the importance ofimpactful collaboration:There's a certain energy when everyones in the same roomthat can heighten idea generation and creative frictionneeded for problem-solving.

Weembrace flexibility: Choosing where, when, and how towork can vary according to task and team schedules.Flexibilityisntoffice or online, it means choosing the spacethat works best for you, your teams, and our customers on acase-by-case basis.

We want tobe at our best: The way wework,and ourworkspaces are designed to support our well-being, offercareer advancement opportunities, and enable us to be atour best.


Why should you join Philips?

Working at Philips is more than a job. Its a calling to create a healthier society through meaningful work, focused on innovative, customer-first health technology solutions. Help us improve the health and well-being of billions of people, every year. Ultimately creating a career that no one could have planned for. Even you

Keywords: Philips, Cambridge , HR Program Specialist and Assistant, Human Resources , Cambridge, Massachusetts

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