Assistant Director of Finance
Company: Harvard University
Location: Cambridge
Posted on: November 16, 2023
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Job Description:
62972BRAuto req ID:62972BRJob Code:F1357M Research Admin Mgt III
PrPs Department Office Location:USA - MA - Boston Business
Title:Assistant Director of FinanceSub-Unit:------------ Salary
Grade (https://hr.harvard.edu/salary-ranges#ranges) :057Time
Status:Full-time Union:00 - Non Union, Exempt or Temporary
Additional Qualifications and Skills: The following job-specific
skills and competencies are preferred:
Knowledge of Microsoft Office Suite, advanced Excel skills
Working knowledge of financial principles budgeting, financial
analysis
Supervisory experience
Master's Degree
CRA certification
Prior supervisory experience
Extensive experience with Excel
Experience working with research faculty in a higher education
and/or hospital setting
Advanced working knowledge of research compliance issues, key
federal grant regulations, and other related compliance issues
Experience with Harvard University regulations
Extensive pre- and post-award management experience, as well as 3+
years of project management experience
Experience managing progressively more complex awards and working
with a variety of sponsors
Experience with Harvard/SPH systems (GMAS, CREW, OBI, PI Dashboard,
Wasabi) preferred
Advanced Excel skills
Knowledge of human subject use, animal use and other research
compliance areas
The following cultural competencies are also preferred:
Awareness of and aptitude to appropriately and effectively
understand, respect, and adapt to cultural and identity-based
difference within group environments
Knowledge of and commitment to concepts and issues tied to social
justice, diversity, equity, and inclusion
Skills related to creating and supporting an environment that
allows for inclusion, effective intercultural engagement, and
personal humility and authenticity
Experience fostering and reinforcing an environment that values
unique experiences, cultures, backgrounds, and goals
Additional Information: Join the Harvard T.H. Chan School of Public
Health to support our mission of health research and education, and
to be a part of the oldest institution of higher learning in the
country!
The Harvard T.H. Chan School of Public Health does not provide visa
sponsorship, now or in the future, for staff positions.
Harvard University requires pre-employment reference checks and
background screenings.
This position has a 90 day orientation and review period.
The health of our workforce is a priority for Harvard University.
With that in mind, we strongly encourage all employees to be up to
date on CDC-recommended vaccines.
Department:Sponsored Programs Administration - Environmental
HealthPre-Employment Screening:Education, IdentityJob
Function:Finance School/Unit:Harvard T.H. Chan School of Public
Health EEO Statement:We are an equal opportunity employer and all
qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, national origin,
disability status, protected veteran status, gender identity,
sexual orientation, pregnancy and pregnancy-related conditions, or
any other characteristic protected by law.Basic Qualifications:
Bachelor's degree or equivalent work experience required
Minimum of 5 years' relevant work experience
Advanced knowledge of sponsored research regulations
Working Conditions:
Position Description: The Assistant Director of Finance is an
integral part of the research enterprise and works in close
partnership with faculty members on the financial management of
their research portfolio. The Assistant Director of Finance will
oversee the financial management and administration of sponsored
and non-sponsored awards, with a focus on customer service. This
role will also supervise a team of direct reports that manage a
diverse and challenging portfolio of federal and non-federal
grants, subawards and contracts.
The Assistant Director of Finance's duties and responsibilities
include, but are not limited to, the following:
Ensuring proper financial management and administration of a
research portfolio in the range of $7M-10M annually (-2-3 PIs)
Advising on best practices for research administration, as well as
on research compliance, how to handle issues related to a
highly-complex portfolio of grants, and allowability of costs
Supervising a team of 3-4 grants managers, including time
approvals, annual performance reviews, performance management;
delegating tasks and monitoring team workflow
Delegating tasks and monitoring workflow of 3-4 grant managers
Mentoring staff on sponsored pre- and post-award management and on
substantial non-sponsored fund management
Ensuring sponsored data integrity in Harvard's GMAS database
Developing and overseeing the grant proposal and submission process
including: budgeting, collecting required documentation, and
completing proposal forms through GMAS and/or other electronic
systems
Interpreting regulations and guidelines of program funding for
standard grants; evaluating, implementing, and disseminating
policies and procedures to others within the department; ensuring
compliance
Identifying and resolving any compliance or policy issues (for
example, Provost review criteria, F&A recovery, cost sharing,
etc.)
Responding to any central requests for data or reporting
Approvals of salary allocations, costing changes, journal
transmissions
Reviewing and approving expenditures across the team of sponsored
and non-sponsored spending; approving salary allocation and effort
distributions; approving accounts payable, invoices,
reimbursements, and journal entries
Coordinating with Associate Director of Finance in fiscal year
closings
Managing Departmental Reporting to various central offices,
including Monthly Post Award Metrics Report, Quarterly Sub
Recipient Monitoring Reports, Quarterly OSP Finance Reports;
responding to central requests for data and reports
Coordinates with the Associate Director of Finance for all audits
under the team's research portfolio.
Reviewing and approving expenditures
Approving accounts payable, invoices, reimbursements, and journal
entries
Evaluating, implementing, and disseminating policies and procedures
to others within the team & department
Supervise the processing of invoices and day-to-day monitoring of
budgets and procurement requests as needed
Assisting the Associate Director of Finance with the Annual Budget
Process; assists team members in managing complex projects,
including substantial sponsored and non-sponsored activities
Performs other related duties as required
PLEASE NOTE: This position is eligible for 100% remote work. All
remote work must be performed in a state in which Harvard is
registered to do business (Connecticut, Massachusetts, Maryland,
Maine, New Hampshire, New York, Rhode Island, Vermont, California
(exempt staff only), Georgia, Illinois, New Jersey, Virginia, and
Washington).
Commitment to Equity, Diversity, Inclusion, and Belonging: At the
Harvard T.H. Chan School of Public Health, we believe that
diversity is integral to the Harvard experience and our mission of
improving public health education, research and policy. Diversity
of cultural backgrounds, identities, lived experiences,
perspectives, and ways of understanding the world enriches our
community and enables us to best meet the public health needs of
the United States and the world. Ongoing learning and development
related to diversity allows for both individual and institutional
growth, and is necessary to foster and sustain a culture of
inclusion. To achieve this, we are committed to ensuring equitable
access to opportunities for learning, living, and working at the
Harvard Chan School. We maintain an unwavering dedication to
diversity, inclusion, and belonging as core to our institutional
values and to actively counter, minimize, and address racism,
sexism, xenophobia, homophobia, gender bias, and all forms of
discrimination.
Learn more about the School's mission, objectives, and core values
(https://www.hsph.harvard.edu/about/mission/) and our diversity,
inclusion, and belonging (https://www.hsph.harvard.edu/diversity/)
initiatives. Benefits:We invite you to visit Harvard's Total
Rewards website ( https://hr.harvard.edu/totalrewards) to learn
more about our outstanding benefits package, which may include:
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks
for support staff and 4 weeks for administrative/professional
staff), 12 accrued sick days per year, 12.5 holidays plus a Winter
Recess in December/January, 3 personal days per year (prorated
based on date of hire), and up to 12 weeks of paid leave for new
parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision
benefits, disability and life insurance programs, along with
voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources
including on campus childcare centers, Employee Assistance Program,
and wellness programs related to stress management, nutrition,
meditation, and more.
Retirement: University-funded retirement plan with contributions
from 5% to 15% of eligible compensation, based on age and earnings
with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per
class at the Harvard Extension School and reduced tuition through
other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90%
reimbursement up to $5,250 per calendar year for eligible courses
taken at other accredited institutions.
Professional Development: Programs and classes at little or no
cost, including through the Harvard Center for Workplace
Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled
through the Parking Office, including discounted parking,
half-priced public transportation passes and pre-tax transit
passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard
athletic and fitness facilities, libraries, campus events, credit
union, and more, as well as discounts to various types of services
(legal, financial, etc.) and cultural and leisure activities
throughout metro-Boston.
Work Format:Remote
Keywords: Harvard University, Cambridge , Assistant Director of Finance, Executive , Cambridge, Massachusetts
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