Contracts Manager
Company: VentureWell
Location: Cambridge
Posted on: November 15, 2023
Job Description:
About The Role:
The ideal candidate for this role brings a solid background in
contract administration within a focus in U.S. federal compliance
and passthrough management. They are organized with an affinity for
itemized tracking and timely follow up to ensure completion of
tasks and projects. This person has a knack for bringing innovative
solutions that are rightsized and compliant for funders to the
table and takes preventative actions before escalation or
disagreement occurs. They are an advocate for VentureWell's
processes and policies who create clear communication and guidance
to the organization through internal publication, written
communication, and open discussion.
The Contracts Manager will be based out of our Cambridge office and
will report directly to the Director, Contracts.
Responsibilities:
Team Leadership and Staff Development:
- Supervises Contracts Administrator and Contracts Specialist,
contracting and participant support daily tasks
- Identifies resource needs required for successful contracting
function
- Onboards and professionally develops members of team, including
formal and informal feedback and training
- Acts as a problem solver, identifying internal inefficiencies
and pain points and communicates them to relevant partner teams and
partners with relevant teams on problem solving
- Leads training of staff on VentureWell's procurement and
contract policies and procedures
- Partners with Sr. Accountant(s), Accountant(s), Accounting
Manager, and Accounts Payable Administrator(s) to develop and
deliver solutions to ensure contract fulfillment
Contracts Administration:
- Maintains purchasing module within VentureWell's financial
system; creating, maintaining, and reconciling purchasing
commitments
- Maintains programmatic timekeeping system(s) for contractors;
partnering with Accountant(s) for reconciliation of programmatic
expenses, and necessary reporting for bill payment and ad hoc
requests
- Processes and reviews agreements, delivery orders, and other
contractual vehicles for review and execution
- Serves as back up for Contracts Administrator and Contracts
Specialist
- Operationalizes contracting system improvements on a proactive
and reactive basis; development, contribution to, and project
management of systems improvements.
- Creates and manages contracting language and template
library
- Supports negotiation of VentureWell contracting efforts with
external partners, consultants, and consortium members
- Develops and maintains agreement document templates for
contracting paid for by organizational, foundational, federal, and
routine funding
What You Bring:
- Business degree; strongly preferred but not required
- Proven knowledge of award-based contract administration and its
implications on financial management
- Intermediate federal contracting and compliance knowledge,
including Uniform Guidance and FAR
- Exceptional knowledge of procurement policy, process and best
practices
- Working knowledge of navigating ERP and CRM systems
- Ability to understand and adapt to new technologies and tools
as needed
- Ability to create system improvements while systems are "in
motion"
- Ability to act as a liaison between multiple VentureWell
departments
- Demonstrated excellence in all forms of internal
communication
- Ability to influence others to achieve outcomes
- Exceptional attention to detail and ability to thrive in a
fast-paced environment
Across the Board, VentureWell Staff:
- Are able to succeed and thrive in an environment with competing
and changing priorities and tight deadlines
- Have track records of and ability to build solid collaborative
working relationships, and are proven team players who enjoy a
"customer service" orientation to collaboration
- Are committed to embedding equity in our internal practices and
culture and in our programs in order to live and achieve our
mission
- Bring openness and engagement to personal, professional, and
organization-wide learning on race, class, gender, justice, and
equity
- Are curious and committed to issues of environmental
sustainability
- Are self-starters with excellent attention to detail and a
commitment to delivering high-quality work
- Are active learners who independently learn new tools and work
processes quickly
- Have excellent written and oral communication skills
Our Benefits:
- An attractive and equitable compensation package,
including:
- Salary range of $95,000-$110,000 commensurate with experience
and internal equity
- 403(b) plan with 200% match up to a maximum contribution from
VentureWell of 10% when the employee puts it 5% (eligible after one
year of service for the match)
- Medical, Dental, and Vision insurance
- $1,000 home office stipend upon hire
- A true focus on work-life balance with work weeks that reflect
that
- It's our aim for our employees in this position to not work
more than a 35-40 hour workweek
- 20 paid vacation days PLUS the week off between Christmas and
New Years
- 12 paid wellness days
What We Offer:
- A culture where people work intentionally and collaboratively
in pursuit of our mission
- Values we believe in
- A commitment to Diversity, Equity, and Inclusion
Keywords: VentureWell, Cambridge , Contracts Manager, Executive , Cambridge, Massachusetts
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