Sr. Program Manager for Energy and Building Systems

Company: Cambridge Housing Authority
Location: Cambridge
Posted on: March 20, 2023

Job Description:

Job Description:

Job Description Position Title: Senior Program Manager for Energy and Building Systems Grade: Department: Maintenance and Facilities Reports To: Director of Operations or his/her designee FLSA Status: Exempt UNION: Non-Unio Summary The primary purpose of this position is to perform technical, mechanical, administrative and supervisory work in the Maintenance and Facilities department of the Cambridge Housing Authority ("CHA"). The incumbent supervises the implementation and management of the complete energy program, prepares work write-ups and specifications of bid documents, and develops, implements and monitors the preventative maintenance program. The incumbent will provide energy management services to the Cambridge Housing Authority, with an emphasis on implementation and monitoring of mechanical energy systems, including solar, co-generation, chillers, and heat pump systems. The incumbent should have proven ability with Building Management systems and automatic temperature controls. The incumbent will supervise the complete energy management program, including energy reporting and, energy related bid specifications. All activities must support the CHA's strategic goals and objectives and produce results that accomplish the goals of this high performing housing authority. CHA's energy program has won national recognition energy and green house gas reduction and energy reporting from the Department of Energy's Better Building program, and participates in both City and regional energy planning programs. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience Bachelor's degree in engineering, architecture, or other relevant field; and five (5) years of energy management and maintenance experience. Experience in building/property management and supervisory-level experience are required. Considerable knowledge of the Massachusetts Building Code is a plus. Must have valid Massachusetts driver's license and be insurable under CHA policies. An equivalent combination of education and experience may be considered. Technical Skills To perform this job successfully, an individual should have strong familiarity with a variety of Building Management Systems (BMS) and Automated Temperature Control (ATC) Systems, with the ability to monitor daily system data and implement changes to these systems to insure optimized efficiency through modification/changes to system settings and schedules. Ability to learn other computer software programs may be required by assigned tasks. Essential Duties and Responsibilities The below statements describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required. Other duties may be assigned. Directs and manages programs as necessary to meet energy consumption and carbon reduction goals. Manages current utility reporting systems on existing platforms, Wegowise and Portfolio Manager. Creates custom reports as necessary for Operations and Fiscal departments. Responsible for managing the agency's annual BUEDO (Building Energy use Disclosure Ordinance) submission. Ensures the Energy Audit findings are following, including but not limited to; the installation of equipment and conservation protocols to determine that all means and methods to reduce energy consumption including field inspections, and in-house energy audits to all developments are observed.Directs and manages the development of the utility allowance plan and provides direct oversight involving all updates.Oversees and administers the Agency's preventative maintenance program for energy related mechanical systems, and envelope enclosures.Responsible for the implementation and management of a complete energy management program for the Cambridge Housing Authority (CHA) properties to include HVAC systems operation management, fire and security systems operations management, domestic water conservation, facility energy usage real time monitoring, project commissioning and implementation, operations and preventative maintenance planning and programs.Responsible for receiving, compiling, evaluating, and presenting for payment gas, water and sewer, and electric utility bills under Billing Administration Program; serves as primary contact for the utility service representatives and the municipal water department ; coordinates future energy supply purchases from retail supply providers.Provides direction and supervision over the staff and programs associated with Mechanical Operations on a day-to-day basis; convenes a monthly meeting of all Maintenance Operations staff.Serves in an advisory capacity to Executive Management on all matters pertaining to mechanical operations and energy management.Responsible for developing and monitoring a preventative maintenance and energy management budget; recommends budget modifications to the Director of Maintenance to satisfy changing program requirements and staff adjustments.Ensures that the operating procedures for all preventative maintenance and energy management activities are completely documented and that documented procedures are updated and revised as necessary.Provides overall guidance, interpretations, and program management to all preventative maintenance and energy management programs in the Department; determines operating problems and procedures; develops recommended solutions and approaches to the impacted area.Directs weatherization and renewable energy efforts ensuring compliance with Federal, State and local regulations; researches and manages application efforts for grant funding related to energy efficiency. Examples include the LEAN program, Massachusetts Clean Energy Center, and utility programs.Plans routine operations, proposes special projects, and proposes new and improved activities; reviews work plans and confers with subordinates to develop properly structured activities with clearly delineated tasks, responsibilities, reporting requirements and timeframes.Trains staff on how to maintain optimization of energy management systems.Serves as technical advisor and assists with contractor and material procurement procedures. Prepares specifications for renovations and maintenance of the Agency's property, as directed.Assists in planning, developing, and administering a program of operations and operating policies and procedures to implement the Department's assigned functions.Adheres to all policies and procedures of the Cambridge Housing Authority and all federal and state laws; maintains current knowledge of energy conservation regulations and advanced building technologies; and provides consultation as needed for new development and/or modernization initiatives.Collaborates with other public, non-profit and private agencies to improve CHA's energy management strategies. Oversees non-energy related building systems such as Security Camera Systems, Building Access Systems, etcAttends appropriate internal and external meetings as assigned by supervisor or Department Head. Such meetings may include: Maintenance Department Meetings, Staff Training, Programs, Public Hearings, Community Meetings. Including representation of the CHA's energy program at national and local conferences such as NESEA and Green Build.Participates in CHA's small capital work, including identifying small capital projects needing completion, spec writing for small capital projects, bid solicitation for small capital projects, oversite of small capital projects, etcPerforms other related duties as assigned. Competencies To perform the job successfully, an individual should demonstrate the following competencies: Behavioral Competencies Commitment: Sets high standards of performance; pursues aggressive goals and works hard/smart to achieve them; strives for results and success; conveys a sense of urgency and brings issues to closure; persists despite obstacles and opposition. Customer Service: Meets/exceeds the expectations and requirements of internal and external customers; identifies, understands, monitors and measures the needs of both internal and external customers; talks and acts with customers in mind; recognizes working colleagues as customers. Effective Communication: Ensures important information is passed to those who need to know; conveys necessary information clearly and effectively orally or in writing; demonstrates attention to, and conveys understanding of, the comments and questions of others; listens effectively. Responsiveness and Accountability: Demonstrates a high level of conscientiousness; holds oneself personally responsible for one's own work; does fair share of work. Teamwork: Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed. Leadership: Provides directions by clearly and effectively setting course of action for department and subordinates; manages performance by providing regular feedback and reinforcement to subordinates. Job CompetenciesExtensive understanding of new technologies relating to energy and water conservation.Knowledge of policies, procedures, goals, objectives, operational entities, requirements and activities as they apply to the assigned area of responsibility in CHA. Extensive knowledge of building construction, maintenance, and relevant legislation affecting energy efficiency. Thorough knowledge of occupational hazards and corresponding OSHA safety precautions necessary for safe performance of assigned duties. Knowledge of HVAC design. Knowledge of operation, maintenance, service and troubleshooting requirements of high efficiency heating and colling mechanical systems.Technical principles and practices of specification, and cost estimate preparation. Technical report writing and preparation of correspondence. Ability to interact with a diverse client population including low-income elderly and persons with physical and/or mental disabilities.Knowledge of application Federal, State, local and HUD laws, rules, regulations, codes and guidelines as they relate to public housing.Ability to read and understand moderately complex repair and service manuals, diagrams, and instructions/warnings.Strong written and verbal communication, problem solving, and organizational skills.Ability to establish and maintain effective working relationships with employees, officials, suppliers and the general public. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit; stand; walk; use hands for gripping, handling or feeling; reach with hands and arms; stoop, kneel or crouch; and talk and hear. Specific vision abilities include close and distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The employee must frequently lift and/or move up to 35 pounds. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee works in an office environment (with moderate office noise) and occasionally outdoors. In the course of field activities, the employee may work near moving mechanical parts or in adverse weather conditions, such as such as: sleet, snow, heat, cold, dust and dirt. Exposure to moderate risks and discomforts such as high levels of noise and/or vibration, dust, grease, electrical shock hazards, chemicals and skin irritants. The noise level in the work environment is moderate.8:00 am to 5:00 pm40 hours per week PI206328972

Keywords: Cambridge Housing Authority, Cambridge , Sr. Program Manager for Energy and Building Systems, Executive , Cambridge, Massachusetts