Asst to Director/Events Coord

Company: Harvard University
Location: Cambridge
Posted on: March 18, 2023

Job Description:

Assistant to Faculty Director and Events CoordinatorFaculty of Arts and Sciences61488BRJob SummaryThe Reischauer Institute of Japanese Studies seeks a highly motivated, detail-oriented professional to join its administrative team. Under the supervision of the Associate Director, works in close cooperation with the 7-person Institute staff. -Position DescriptionWorks closely with the administrative leadership to coordinate the day-to-day operations of the Reischauer Institute of Japanese Studies. Primary responsibility includes support to the faculty director, event coordination, and frontline office duties. Faculty support includes handling calendar and correspondence, making travel/lodging arrangements, and processing financial transactions. Assistance will also entail preparing translations and materials/research reports for meetings.

Event coordination includes planning, executing, and publicizing Institute events, including its weekly lecture series, various workshops, symposia, study group gatherings, film screenings, gallery shows, and other special events. Duties involve scheduling post-event receptions and related gatherings, coordinating guest lists and catering. Responsible for communication and publicizing events via email, web, or other social media channels. Frontline responsibilities involve welcoming visitors, responding to general inquiries, and supporting administrative projects. Performs other duties as required. Occasional overtime required.Basic Qualifications3+ years of administrative experience. Education may count towards experience. -
-Additional Qualifications and SkillsBachelor's degree with a concentration in East Asian Studies or Japanese Studies strongly preferred. Excellent writing, organizational, and communication skills are essential. Prior event management experience or experience working in a busy office environment a plus. Applicant must be familiar with computers, desktop publishing and presentation programs across platforms. Ability to coordinate multiple tasks while meeting deadlines an asset. Ideal candidate would have cross-cultural experiences and/or experiences working/studying abroad. Knowledge of Japan and Japanese very strongly preferred.
-Working ConditionsOccasional overtime required.


Harvard University continues to place the highest priority on the health, safety and wellbeing of its faculty, staff, and students, as well as the wider community. Please note that all new employees will be required to provide confirmation of primary series COVID-19 vaccination upon hire, as detailed on our COVID-19 Vaccine Requirement Webpage . Harvard University Health Services employees and other health care individuals are also required to be up to date on vaccination as described by the CDC. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. Additional information regarding this requirement, exemptions, verification of vaccination status, and other related policies and resources may be found on the University's COVID-19 Information Website .
-Additional InformationAll formal written offers will be made by FAS Human Resources.
-Job FunctionGeneral AdministrationLocationUSA - MA - CambridgeJob CodeSub-UnitSocial SciencesDepartmentCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Keywords: Harvard University, Cambridge , Asst to Director/Events Coord, Executive , Cambridge, Massachusetts