Director of Facilities Management
Company: Cambridge Housing Authority
Location: Cambridge
Posted on: June 21, 2022
Job Description:
Department: Operations Reports To: Director of OperationsFLSA
Status: Exempt Union Representation: NoneCOVID NEW HIRE
PROTOCOLSCambridge Housing Authority seeks to keep a safe and
healthy work environment for all our employees. To do so we require
new employees to comply with our Vaccination Policy as outlined
below.IMPORTANT: VACCINATION POLICY FOR NEW EMPLOYEESPrior to the
start of employment, new employees must have received either a
single dose COVID-19 vaccine (J&J) or the first dose of a
two-dose vaccine (Pfizer or Moderna). The second dose of a two-dose
vaccine must be completed as soon as possible but no later than 45
days following the start of employment or within the recommended
waiting period of the vaccine received, whichever is first. Your
cooperation with this policy is required and helps us ensure a
safer work environment for everyone.Summary This position supports
the Director of Operations, by providing oversight of property
maintenance and facilities management for Authority-owned
properties, including preventative and emergency maintenance,
contractor management, energy systems, and modernization efforts.
This position supervises physical plant operations including all
buildings and grounds, utilities, energy management systems and
safety/security systems in order to provide a safe, healthy, and
comfortable environment for all residents who are served by the
Cambridge Housing Authority. The individual in this position is
responsible for the scheduling and supervision of maintenance and
repair activities, contracted services, and ensuring the physical
operation of the Authority meets budgetary and strategic
objectives. All activities must support the CHA's strategic goals
and objectives and produce results that accomplish the goals of the
Operations department. QualificationsTo perform this job
successfully, an individual must be able to perform each essential
duty satisfactorily. The requirements listed below are
representative of the knowledge, skills, and/or ability required.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions. Education and/or
ExperienceBachelor's Degree in engineering or architecture and at
least five (5) years of experience in contract administration,
housing management, and/or maintenance planning and implementation.
Construction management experience is desirable. Considerable
knowledge of the Massachusetts Building Code is required. Must have
valid Massachusetts driver's license and be insurable under CHA
policies. An equivalent combination of education and experience may
be considered.Technical SkillsTo perform this job successfully, an
individual should have a background in one or more of the building
trades as well as strong computer skills (MS Word, MS Excel, MS
Access, and MS Outlook). Ability to learn other computer software
programs may be required by assigned tasks. Essential Duties and
ResponsibilitiesThe below statements describe the general nature
and scope of work being performed by this position. This is not a
complete listing of all responsibilities, duties and/or skills
required. Other duties may be assigned.
- Directs staff including: assigning, planning, and reviewing
work, evaluating work performance and completing performance
evaluations, coordinating activities, allocating staff, maintaining
standards, assisting in selecting new employees, training, acting
on employee problems, and recommending and implementing discipline.
- Prepares and administers preventative and daily maintenance
programs for Authority's unassigned skilled labor - Supervises and
coordinates the activities of the housing authority maintenance
staff to ensure quality craftsmanship and timely completion of
assignments. Oversees and assists the maintenance staff in
performing all phases of building and grounds maintenance including
electrical, plumbing, carpentry, appliance repair, and mechanical
systems repair.
- Works with Operations staff and assists in planning for
modernization and other capital improvement projects. - Ensures
compliance with federal and state purchasing regulations; assists
with the development of appropriate purchasing and maintenance
policies for the housing authority. - Prepares specifications for
renovation and betterment of the Authority's property (landscaping,
replacement of apartment doors, repairing fire damaged apartments,
etc.) - Supervises the Authority's activity in the public bidding
of such projects - Evaluates and makes recommendations on contract
proposals, work performance, references, etc. for renovation work
according to the Massachusetts General Laws and applicable codes -
Administers awarded contracts by conducting meetings, approving
submittals, conducting site inspections, amending work
specifications for final approval and acceptance - Coordinates with
Operations staff in the preparation of Performance Management
Reviews, REAC Inspections, Independent Audits, and Investor Audits
related to CHA Maintenance Operations. - Provides city-wide
oversight for snow removal procedures - Administers Authority's
skill testing program - Participates in emergency on-call rotation
and makes necessary work assignments to address the situation(s). -
Attends meetings with other Authority staff and tenants to obtain
input during the planning and implementation phase of renovation
and maintenance projects
- Evaluates the need for and arranges physical plant training
sessions (bloodborne pathogens, OSHA, MSDS, and other job-related
training) both in-house and off site
- Oversees fleet vehicles maintenance and shipping/receiving
activities
- Contributes to strategic planning by evaluating and projecting
future facility needs and proposing options to achieve them -
Performs other related duties as assigned CompetenciesTo perform
the job successfully, an individual should demonstrate the
following competencies: Behavioral CompetenciesCommitment: Sets
high standards of performance; pursues aggressive goals and works
hard/smart to achieve them; strives for results and success;
conveys a sense of urgency and brings issues to closure; persists
despite obstacles and opposition. Customer Service: Meets/exceeds
the expectations and requirements of internal and external
customers; identifies, understands, monitors and measures the needs
of both internal and external customers; talks and acts with
customers in mind; recognizes working colleagues as customers.
Effective Communication: Ensures important information is passed to
those who need to know; conveys necessary information clearly and
effectively orally or in writing; demonstrates attention to, and
conveys understanding of, the comments and questions of others;
listens effectively. Responsiveness and Accountability:
Demonstrates a high level of conscientiousness; holds oneself
personally responsible for one's own work; does fair share of work.
Teamwork: Balances team and individual responsibilities; exhibits
objectivity and openness to others' views; gives and welcomes
feedback; contributes to building a positive team spirit; puts
success of team above own interests; able to build morale and group
commitments to goals and objectives; supports everyone's efforts to
succeed. Leadership: Provides direction by clearly and effectively
setting course of action for department and subordinates; manages
performance by providing regular feedback and reinforcement to
subordinates. Job Competencies
- Demonstrates a thorough knowledge of building systems,
including HVAC systems, roofing systems, elevators, plumbing,
electrical, etc.
- Demonstrate a thorough knowledge of maintenance practices
including: turf management, turf irrigation systems, landscape
planting, snow removal, seasonal landscape maintenance practices to
maximize results, vacancy preparation methods, etc.
- Knowledge of planning and construction processes and
techniques
- Ability to schedule development, operational, and maintenance
needs, making estimates of personnel, materials, and time
requirements for attaining particular objectives
- Ability to supervise a staff of workers engaged in
construction, renovation, and maintenance programs
- Ability to prepare and present written and oral reports
- Ability to relate well to workers, staff, tenants, and
associates Physical DemandsThe physical demands described here are
representative of those that must be met by an employee to
successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions. While performing
the duties of this job, the employee is frequently required to sit;
stand; walk; use hands for gripping, handling or feeling; reach
with hands and arms; stoop, kneel or crouch; and talk and hear.
Specific vision abilities include close and distance vision, color
vision, peripheral vision, depth perception and ability to adjust
focus. The employee must frequently lift and/or move up to 35
pounds. Work EnvironmentThe work environment characteristics
described here are representative of those an employee encounters
while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities
to perform the essential functions. The employee works in an office
environment (with moderate office noise) as well as outdoors. In
the course of field activities, the employee frequently works near
moving mechanical parts or in adverse weather conditions, such as
such as: sleet, snow, heat, cold, dust and dirt. Exposure to
moderate risks and discomforts such as high levels of noise and/or
vibration, dust, grease, electrical shock hazards, chemicals and
skin irritants. The noise level in the work environment is
moderate.COVID NEW HIRE PROTOCOLSCambridge Housing Authority seeks
to keep a safe and healthy work environment for all our employees.
To do so we require new employees to comply with our Vaccination
Policy as outlined below.IMPORTANT: VACCINATION POLICY FOR NEW
EMPLOYEESPrior to the start of employment, new employees must have
received either a single dose COVID-19 vaccine (J&J) or the
first dose of a two-dose vaccine (Pfizer or Moderna). The second
dose of a two-dose vaccine must be completed as soon as possible
but no later than 45 days following the start of employment or
within the recommended waiting period of the vaccine received,
whichever is first. Your cooperation with this policy is required
and helps us ensure a safer work environment for everyone. 8 am to
4:30 pm40 hours per weekPI182148711
Keywords: Cambridge Housing Authority, Cambridge , Director of Facilities Management, Executive , Cambridge, Massachusetts
Didn't find what you're looking for? Search again!
Loading more jobs...