Director of Facilities Management

Company: Cambridge Housing Authority
Location: Cambridge
Posted on: June 21, 2022

Job Description:

Department: Operations Reports To: Director of OperationsFLSA Status: Exempt Union Representation: NoneCOVID NEW HIRE PROTOCOLSCambridge Housing Authority seeks to keep a safe and healthy work environment for all our employees. To do so we require new employees to comply with our Vaccination Policy as outlined below.IMPORTANT: VACCINATION POLICY FOR NEW EMPLOYEESPrior to the start of employment, new employees must have received either a single dose COVID-19 vaccine (J&J) or the first dose of a two-dose vaccine (Pfizer or Moderna). The second dose of a two-dose vaccine must be completed as soon as possible but no later than 45 days following the start of employment or within the recommended waiting period of the vaccine received, whichever is first. Your cooperation with this policy is required and helps us ensure a safer work environment for everyone.Summary This position supports the Director of Operations, by providing oversight of property maintenance and facilities management for Authority-owned properties, including preventative and emergency maintenance, contractor management, energy systems, and modernization efforts. This position supervises physical plant operations including all buildings and grounds, utilities, energy management systems and safety/security systems in order to provide a safe, healthy, and comfortable environment for all residents who are served by the Cambridge Housing Authority. The individual in this position is responsible for the scheduling and supervision of maintenance and repair activities, contracted services, and ensuring the physical operation of the Authority meets budgetary and strategic objectives. All activities must support the CHA's strategic goals and objectives and produce results that accomplish the goals of the Operations department. QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or ExperienceBachelor's Degree in engineering or architecture and at least five (5) years of experience in contract administration, housing management, and/or maintenance planning and implementation. Construction management experience is desirable. Considerable knowledge of the Massachusetts Building Code is required. Must have valid Massachusetts driver's license and be insurable under CHA policies. An equivalent combination of education and experience may be considered.Technical SkillsTo perform this job successfully, an individual should have a background in one or more of the building trades as well as strong computer skills (MS Word, MS Excel, MS Access, and MS Outlook). Ability to learn other computer software programs may be required by assigned tasks. Essential Duties and ResponsibilitiesThe below statements describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required. Other duties may be assigned.

• Directs staff including: assigning, planning, and reviewing work, evaluating work performance and completing performance evaluations, coordinating activities, allocating staff, maintaining standards, assisting in selecting new employees, training, acting on employee problems, and recommending and implementing discipline. - Prepares and administers preventative and daily maintenance programs for Authority's unassigned skilled labor - Supervises and coordinates the activities of the housing authority maintenance staff to ensure quality craftsmanship and timely completion of assignments. Oversees and assists the maintenance staff in performing all phases of building and grounds maintenance including electrical, plumbing, carpentry, appliance repair, and mechanical systems repair.
  • Works with Operations staff and assists in planning for modernization and other capital improvement projects. - Ensures compliance with federal and state purchasing regulations; assists with the development of appropriate purchasing and maintenance policies for the housing authority. - Prepares specifications for renovation and betterment of the Authority's property (landscaping, replacement of apartment doors, repairing fire damaged apartments, etc.) - Supervises the Authority's activity in the public bidding of such projects - Evaluates and makes recommendations on contract proposals, work performance, references, etc. for renovation work according to the Massachusetts General Laws and applicable codes - Administers awarded contracts by conducting meetings, approving submittals, conducting site inspections, amending work specifications for final approval and acceptance - Coordinates with Operations staff in the preparation of Performance Management Reviews, REAC Inspections, Independent Audits, and Investor Audits related to CHA Maintenance Operations. - Provides city-wide oversight for snow removal procedures - Administers Authority's skill testing program - Participates in emergency on-call rotation and makes necessary work assignments to address the situation(s). - Attends meetings with other Authority staff and tenants to obtain input during the planning and implementation phase of renovation and maintenance projects
    • Evaluates the need for and arranges physical plant training sessions (bloodborne pathogens, OSHA, MSDS, and other job-related training) both in-house and off site
    • Oversees fleet vehicles maintenance and shipping/receiving activities
    • Contributes to strategic planning by evaluating and projecting future facility needs and proposing options to achieve them - Performs other related duties as assigned CompetenciesTo perform the job successfully, an individual should demonstrate the following competencies: Behavioral CompetenciesCommitment: Sets high standards of performance; pursues aggressive goals and works hard/smart to achieve them; strives for results and success; conveys a sense of urgency and brings issues to closure; persists despite obstacles and opposition. Customer Service: Meets/exceeds the expectations and requirements of internal and external customers; identifies, understands, monitors and measures the needs of both internal and external customers; talks and acts with customers in mind; recognizes working colleagues as customers. Effective Communication: Ensures important information is passed to those who need to know; conveys necessary information clearly and effectively orally or in writing; demonstrates attention to, and conveys understanding of, the comments and questions of others; listens effectively. Responsiveness and Accountability: Demonstrates a high level of conscientiousness; holds oneself personally responsible for one's own work; does fair share of work. Teamwork: Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed. Leadership: Provides direction by clearly and effectively setting course of action for department and subordinates; manages performance by providing regular feedback and reinforcement to subordinates. Job Competencies
      • Demonstrates a thorough knowledge of building systems, including HVAC systems, roofing systems, elevators, plumbing, electrical, etc.
      • Demonstrate a thorough knowledge of maintenance practices including: turf management, turf irrigation systems, landscape planting, snow removal, seasonal landscape maintenance practices to maximize results, vacancy preparation methods, etc.
      • Knowledge of planning and construction processes and techniques
      • Ability to schedule development, operational, and maintenance needs, making estimates of personnel, materials, and time requirements for attaining particular objectives
      • Ability to supervise a staff of workers engaged in construction, renovation, and maintenance programs
      • Ability to prepare and present written and oral reports
      • Ability to relate well to workers, staff, tenants, and associates Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit; stand; walk; use hands for gripping, handling or feeling; reach with hands and arms; stoop, kneel or crouch; and talk and hear. Specific vision abilities include close and distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The employee must frequently lift and/or move up to 35 pounds. Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee works in an office environment (with moderate office noise) as well as outdoors. In the course of field activities, the employee frequently works near moving mechanical parts or in adverse weather conditions, such as such as: sleet, snow, heat, cold, dust and dirt. Exposure to moderate risks and discomforts such as high levels of noise and/or vibration, dust, grease, electrical shock hazards, chemicals and skin irritants. The noise level in the work environment is moderate.COVID NEW HIRE PROTOCOLSCambridge Housing Authority seeks to keep a safe and healthy work environment for all our employees. To do so we require new employees to comply with our Vaccination Policy as outlined below.IMPORTANT: VACCINATION POLICY FOR NEW EMPLOYEESPrior to the start of employment, new employees must have received either a single dose COVID-19 vaccine (J&J) or the first dose of a two-dose vaccine (Pfizer or Moderna). The second dose of a two-dose vaccine must be completed as soon as possible but no later than 45 days following the start of employment or within the recommended waiting period of the vaccine received, whichever is first. Your cooperation with this policy is required and helps us ensure a safer work environment for everyone. 8 am to 4:30 pm40 hours per weekPI182148711

Keywords: Cambridge Housing Authority, Cambridge , Director of Facilities Management, Executive , Cambridge, Massachusetts