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Executive Assistant to the CEO

Company: Acceleron Pharma
Location: Cambridge
Posted on: May 6, 2021

Job Description:

What's in it for you?. This exciting role will allow you to directly interface with Acceleron's CEO, Board of Directors and Corporate Affairs team to fully support daily operations of our organization. You will also contribute to our vibrant culture by playing a large role in the planning and execution of company events. The ideal candidate is someone who enjoys the administrative challenges and opportunities of a fast-paced, growing biopharmaceutical company and has an ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. What will you be doing?. In this highly integral role, you will directly support our CEO, Board of Directors and Head of Corporate Affairs along with the broader Corporate Affairs team: Provide sophisticated calendar management for our CEO, Head of Corporate Affairs and other senior team members using Microsoft Outlook. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements. Act as a liaison and provide support to the Board of Directors. Arrange and oversee logistics for quarterly Board meetings, committee meetings and associated events, with the inclusion of complex travel arrangements. Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO and our Head of Corporate Affairs, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect Acceleron's culture and organization policy. Schedule weekly functional meetings, corporate breakfasts/lunches and broader monthly meetings for our Corporate teams. Draft and distribute meeting agendas while tracking future agenda items. Develop, compile, and distribute presentation materials. Ensure Corporate Affairs team page on SharePoint page is up to date. Provide extensive travel support, both domestic and international, and oversee related logistics. Pro-actively troubleshoot and address travel conflicts and issues. Oversee conference registrations and detailed itineraries, while tracking individual travel expenditures and preparing and submitting expense reports. Provide event management support as requested, including our annual Executive Committee offsite meeting. Provide hospitality to all guests and help to create a welcoming environment. Other projects/duties as assigned for the overall benefit of the organization. What are we looking for?: Bachelor's Degree and 5-7 years executive support experience, including supporting C-level executives in the biopharma industry. Expert proficiency with Microsoft Office Suite and ability to create and edit presentations and materials. Significant experience with meeting and travel management. Strong verbal and written communication skills and proactive engagement skills. Exceptional organizational skills and impeccable attention to detail. High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, and external stakeholders. Demonstration of excellent judgement to make appropriate, informed decisions regarding priorities and available time. Completion of a high volume of tasks and projects with little or no guidance. Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround. Able to maintain a high level of integrity and discretion in handling confidential information. Thrive in a fast-paced, do-it-yourself, environment and able to switch gears on a moment's notice. Ability to work well within a cross-functional team environment. How will you grow with us?. In this dynamic role, you will be joining a fast-paced environment, working with collaborative and passionate teams. Acceleron is experiencing the most exciting period of growth and transformation in its history. Fueling this success and growth requires strategic and innovative approaches to drive and support various initiatives. If you're seeking to make valuable contributions and develop professionally within a collaborative, fun and fast-paced environment, apply today. *In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and complete the required employment eligibility verification document form upon hire. *Recruiters - please do not send unsolicited resumes to this posting. FOR IMMEDIATE CONSIDERATION PLEASE SUBMIT YOUR RESUME TO: .

Keywords: Acceleron Pharma, Cambridge , Executive Assistant to the CEO, Executive , Cambridge, Massachusetts

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