Executive Assistant to CEO
Company: Summit Utilities Inc
Location: Portland
Posted on: January 18, 2026
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Job Description:
Job Description Job Description Join our Growing Team and see
why Summit Utilities, Inc was named as one of the Fastest Growing
Denver Area Private Companies 2019 and 2020; Best Places to Work in
Maine 2019, 2020, 2021, 2022 and 2023; and Best Places to Work in
Arkansas 2020 and 2023, Oklahoma 2022 and 2023 and Missouri 2023.
Summit was also recently named one of Forbes 2023 America’s Best
Small Employers. Summit is a growing natural gas utility providing
safe, reliable and clean burning natural gas service to homes and
businesses in Arkansas, Colorado, Maine, Missouri, Oklahoma, and
Texas. Being part of the Summit team means embracing excellence and
innovation, committing to safety each and every day, and doing all
that we can to serve each other, our customers and the communities
where we live. We aim to bring warmth and energy to everything we
do. We have an exciting opportunity for a Executive Assistant to
CEO based in Portland, ME. Summit is a growing natural gas utility
providing safe, reliable, and clean burning natural gas service to
homes and businesses in Arkansas, Colorado, Maine, Missouri,
Oklahoma, and Texas. Being part of the Summit team means embracing
excellence and innovation, committing to safety each and every day,
and doing all that we can to serve each other, our customers, and
the communities where we live. We aim to bring warmth and energy to
everything we do. POSITION SUMMARY Provides administrative support
to executive leaders while assisting other departments with key
responsibilities. PRIMARY DUTIES AND RESPONSIBILITIES Executive
level administrative support Planning, organizing, and managing
executives’ calendars, resolving overlapping commitments, and
protecting time for priorities. Coordinating logistics for
meetings, including travel and hotel accommodations and other
arrangements including meals, reservations, and communications.
Coding and processing executives’ expense reports and invoices.
Creating PowerPoint presentations and accompanying material.
Managing a variety of special projects for executives and others,
while maintaining a high level of confidentiality Board of
Directors support Provide support to the Board of Directors,
including: Managing logistics for quarterly Board meetings,
including lodging, food and transportation Scheduling dinners and
other events. Processing expenses for reimbursement. Office
Management Providing support for office space hoteling by visiting
or remote team members. Management of office supplies. Maintaining
distribution lists for internal communications. Interfacing with
building management and facilities department for resolution of
office facility issues. Oversight of cleaning crews and
coordination with other vendors as needs arise. Assist with
building moves or other office space needs. Planning and
coordination of social events for employees. Other duties as
assigned. Management of Documentation Database Maintain database of
documentation consisting of policies, forms and procedures,
including: Final review and formatting of documents created by
others. Creation of fillable PDF forms from Word documents.
Uploading documentation to company intranet. Maintaining archive
system of outdated documentation. Provide backup for team of other
Executive Assistants. Support other Executive Assistants across the
organization by providing help with large projects, logistics, or
whatever is needed to get the job done. Provide backup for
vacations. EDUCATION AND WORK EXPERIENCE Bachelor’s degree
preferred or equivalent experience. 3 or more years' experience in
an administrative role in a corporate environment. KNOWLEDGE,
SKILLS, ABILITIES Willingness to assist with any request with a
positive attitude and exhibit a high level of professionalism when
dealing with employees, contractors, and vendors. Must be a
self-starter who can recognize where processes can be improved and
takes the initiative to improve them. Ability to be one step ahead
and anticipate the needs of the company, resourceful and results
oriented. Ability to proactively manage the day-to-day schedule of
a C-level executive. Exceptional attention to detail and sense of
urgency in resolving issues. Strong written and verbal
communication skills. Outstanding time management and
organizational skills. Incredible work ethic and follow through.
Ability to take initiative and solve problems independently.
Ability to multi-task and work efficiently in a high-paced
environment. High level of proficiency with Microsoft Office tools
including Word, Excel, PowerPoint and Outlook. Requires an
individual with a proven record of maintaining confidential
information with discretion. Demonstrates a high level of
dependability and reliability exhibited by being punctual and
fulfilling all commitments. Summit offers competitive pay and
medical/dental/vision and other benefits that provide flexibility,
choice, and support to our employees when they need it most. We
understand that home and family are essential pieces of your life,
and our benefits are designed to support you both at work and at
home. Summit Utilities, Inc. is an Equal Opportunity Employer. All
qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, sexual orientation,
gender identity, national origin, age, disability, or protected
veteran status and will not be discriminated against on the basis
of disability or veteran status.
Keywords: Summit Utilities Inc, Cambridge , Executive Assistant to CEO, Administration, Clerical , Portland, Massachusetts
