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Administrative Manager

Company: Harvard University
Location: Cambridge
Posted on: November 25, 2022

Job Description:

The Associate Dean for Faculty Affairs is responsible for managing all faculty-related matters within the Harvard School of Dental Medicine (HSDM). As a senior leader, the incumbent will effectively balance the needs of the faculty and the School, with a thoughtful and ethical approach.Position Description

  • Oversees personnel actions for HSDM faculty of all ranks, including but not limited to appointment, reappointment, promotion, tenure, sabbatical, and leaves of absence in accordance with the Faculty of Medicine's policies, practices, and procedures.
  • Oversees and actively participates in the recruitment of highly qualified faculty to join HSDM, generating attractive, competitive, and equitable job offers, within the parameters set forth by the Dean for the Harvard School of Dental Medicine and Harvard Medical School.
  • Serves as a key advisor to department chairs in support of their work to guide and mentor faculty of all academic ranks and promotion pathways.
  • Develops and maintains formalized programs for recognizing the teaching, research and scholarship, and service accomplishments of faculty; organizes the nomination process for internal and external awards and recognition.
  • Collaborates with department chairs to identify faculty for training and leadership opportunities to support inclusive excellence.
  • Implements and maintains effective processes and procedures for resolving faculty grievances that cannot be addressed at the department chair level; collaborates with HMS offices in addressing concerns at a systemic level.
  • Develops and maintains formalized professional development programs for faculty to enhance their skills in teaching, curriculum development, leadership, and similar functions.
  • Develops and maintains a new faculty orientation to welcome faculty to the HSDM community and to support them with resources and early career guidance, in collaboration with University and HMS offices.
  • Creates, maintains, and evaluates the effectiveness of a faculty mentoring program for new full-time and part-time faculty; provides annual reports related to the progress and success of the program.
  • Consistently monitors and evaluates faculty processes and procedures to find opportunities for efficiencies and improvements.
  • Represents HSDM on committees, and at internal and external meetings, conferences, seminars, etc., as appropriate and/or as assigned.
  • Contributes to a culture of inclusivity and respect.
  • Collaborates with the Office for Faculty Affairs at Harvard Medical School to build on existing faculty resources for the specific benefit of HSDM faculty.
  • Performs other related duties as assigned or requested, including teaching of predoctoral or postdoctoral trainees.Basic Qualifications
    • Terminal degree (PhD, EdD, DDS/DMD, or equivalent).
    • At least 7 years of experience as an academic administrator (department chair, assistant/associate dean, or similar) in a health science related field and relevant experience as a faculty member.
    • Demonstrated record of substantial accomplishments in academic leadership and commitment to excellence in research, clinical care, operations, and/or faculty development.
    • Advanced skills in all aspects of communication (verbal, written, and presentation), conflict management, leadership, and coaching.
    • Ability to develop and maintain collaborative professional relationships, obtain buy-in, effectuate change, resolve grievances, remain objective, and make appropriate decisions.
    • A dedication to the faculty, in both their work and their wellbeing; highly attuned and sensitive to the faculty experience and responsive to faculty needs.
    • Ability to perform responsibilities with an ethical approach.
    • Ability to work full-time and in-person, with the opportunity for occasional remote work.
    • Ability to perform the essential functions of the position with or without reasonable accommodation.
    • Ability to successfully pass a comprehensive background check at hire.Additional Qualifications and Skills
      • Experience at a dental schoolWorking ConditionsThe primary work location for this position is Boston, MA and some in-person on-campus work will be required. Any remote work must be performed in a state in which Harvard is registered to do business. In order to be on Harvard payroll, you must reside in one of the following states - CA (exempt employees only), CT, GA, IL, ME, MD, MA, NH, NJ, NY, RI, VT, VA, WA. Individual flexible and remote work options for this role will be discussed during the interview process. -
        -Harvard requires COVID vaccination for all Harvard community members. -Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University's "COVID-19 Vaccine Information" webpage: . -Additional InformationCommitment to Equity, Diversity, Inclusion, and Belonging: We are dedicated to being a community within which self-respect and mutual respect are understood and practiced, HSDM believes that compassion, fairness, and trust are fundamental values that enable our individual and collective well-being. We recognize the diversity of individuals within the community to be an essential ingredient to an inspiring, vigorous, and exciting culture. And we recognize that ethics and integrity provide the framework for all of our efforts. HSDM Mission, Vision, and Core Values
        Harvard School of Dental Medicine is not able to provide visa sponsorship or work authorization for this opportunity.
        Harvard University offers an outstanding benefits package including:
        • Time Off: -3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
        • Medical/Dental/Vision: -We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
        • Retirement: -University-funded retirement plan with full vesting after 3 years of service.
        • Tuition Assistance Program: -Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
        • Transportation: -Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
        • Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.
        • Harvard access to athletic facilities, libraries, campus events, and many discounts throughout metro Boston.Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Keywords: Harvard University, Cambridge , Administrative Manager, Administration, Clerical , Cambridge, Massachusetts

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