Administrative Assistant- Contractor
Company: Discovery Solutions, Inc.
Location: Cambridge
Posted on: June 25, 2022
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Job Description:
Job DescriptionCOMPANY: Discovery Solutions is seeking job
seekers for a contract position with one of our customers, Lilly, a
leading pharmaceutical company headquartered in Indianapolis, IN.
LOCATION:Cambridge, MassachusettsSHIFT:Monday to Friday 8am to
5pmDESCRIPTION: Lilly is seeking a talented Interview Management
Scheduler who shares our passion to make an impact on the lives of
candidates, teams and ultimately patients. As part of our US
Administrative Services Center (ASC) in partnership with the Global
Talent Acquisition team, you will work directly with hiring
managers to shape Lillys future by assisting with the recruiting
efforts for a company that makes a positive difference in the
world. Do you desire work within an incredible team culture; a
collaborative environment that is learning and evolving every day?
We offer a fun, high-energy and vibrant environment. Working under
the US Administrative Services Center (ASC) in partnership with the
Global Talent Acquisition group, we provide recruiting support to
all US business areas, enabling the attraction, selection and
hiring of the right talent with critical capabilities.This
assistant will provide support and services to US hiring managers
reporting to the Administrative Service Center of Excellence
manager. This job description outlines the general nature and level
of the work. It is not intended to be an exhaustive list of all
responsibilities or skills associated with the position. We
anticipate that future process improvements may alter the tasks and
services that are provided by this role.Responsibilities: Process
interview scheduling transactions including but not limited to the
following: 1. Outbound calling and efficiently scheduling
interviews and working through general interview management issues
relative to specific countries guidelines and within a timely SLA2.
Guiding on the interview process3. Supporting and managing a
positive candidate experience Provides communication management,
schedule management, office management and other supportive duties
relative to the department area in which they are assigned.
Performing general administrative tasks, such as faxing,
photocopying, and filing. Crafting first-draft documents from
rough, sketchy information or in response to requests. Preparing
basic form letters and other correspondence sent on a regular
basis. Editing and proofreading documents for content, style, and
accuracy (including technical and/or scientific materials).
Compiling data and preparing presentations from handwritten notes
using appropriate software packages. Utilize communication systems
such as voice mail, e-mail, distribution lists, etc. Answering
phones and directing incoming requests and faxes to the appropriate
personnel; initiating contacts as required. Preparing materials for
distribution and presentation at meetings (make labels, build
inserts, etc.) Handling e-mail and voice mail responses on an as
needed basis for the business partner(s). Maintaining the daily
calendars of one or more department members adding and deleting
entries, updating availability, authorizing changes to dates and
locations, etc. Communicating daily with the business partner to
keep him/her informed of department or other important activities.
Arranging travel and scheduling requests for key department
members' attendance at outside functions and/or activities.
Scheduling ad hoc and/or recurring meetings. Role may require
individual to enter/maintain databases, records, and spreadsheets.
Role may require individual to enter/maintain databases, records,
and spreadsheets.Additional Support/Expectations: Attend ASC team
meetings as assigned or directed Create and edit documents, data
bases, spreadsheets, etc. Identify innovative techniques to
increase productivity across the team Serve as a backup for other
assistants to meet workload deadlines or during absences from the
office Handle additional administrative support or special projects
as assigned by the ManagerLilly is an EEO/Affirmative Action
Employer and does not discriminate on the basis of age, race,
color, religion, gender, sexual orientation, gender identity,
gender expression, national origin, protected veteran status,
disability or any other legally protected status. Being on a
temporary contractor assignment at Lilly means working in an
innovative culture where you have the opportunity to support the
work of thousands of others around the globe dedicated to improving
the lives of others. Lilly discovers and brings life-changing
medicines to those who need them, improves the understanding and
management of disease, and gives back to communities through
philanthropy and volunteerism. Eli Lilly passionately promotes food
security and fosters the human-animal bond to enrich the lives of
its customers and the customers they serve as well. Our values:
integrity, excellence, respect for people. Greater than 90% of
workers rate their Lilly assignment as above average or
excellent.COVID VACCINATION: Vaccination against COVID-19 is a
requirement of the positionEDUCATION & EXPERIENCEBasic
Qualifications High School Diploma or GED Minimum of three years of
experience in a professional work environment or in
administrative/office management/coordinator position Fluent in
English 1-3 years experience supporting interview management or HR
operations in an operational and fast paced setting.Additional
Skills/Preferences Specialized knowledge in HR and global
recruitment is preferable Prior experience working in shared
services Prior Workday experience Strong interpersonal and
organization skills Proficient knowledge of Microsoft programs
Ability to work independently with a high level of self-management
in a dynamic work environment Ability to adapt to change and
process improvements Ability to prioritize and seek guidance when
multiple and competing priorities arise Must be able to maintain
confidential information Strong resilience to ambiguous
environments Strong data and time management skills Strong oral and
written communication skills Ability to navigate computerized data
entry system or other relevant applications.
Keywords: Discovery Solutions, Inc., Cambridge , Administrative Assistant- Contractor, Administration, Clerical , Cambridge, Massachusetts
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