Administrative Assistant- Contractor

Company: Discovery Solutions, Inc.
Location: Cambridge
Posted on: June 25, 2022

Job Description:

Job DescriptionCOMPANY: Discovery Solutions is seeking job seekers for a contract position with one of our customers, Lilly, a leading pharmaceutical company headquartered in Indianapolis, IN. LOCATION:Cambridge, MassachusettsSHIFT:Monday to Friday 8am to 5pmDESCRIPTION: Lilly is seeking a talented Interview Management Scheduler who shares our passion to make an impact on the lives of candidates, teams and ultimately patients. As part of our US Administrative Services Center (ASC) in partnership with the Global Talent Acquisition team, you will work directly with hiring managers to shape Lillys future by assisting with the recruiting efforts for a company that makes a positive difference in the world. Do you desire work within an incredible team culture; a collaborative environment that is learning and evolving every day? We offer a fun, high-energy and vibrant environment. Working under the US Administrative Services Center (ASC) in partnership with the Global Talent Acquisition group, we provide recruiting support to all US business areas, enabling the attraction, selection and hiring of the right talent with critical capabilities.This assistant will provide support and services to US hiring managers reporting to the Administrative Service Center of Excellence manager. This job description outlines the general nature and level of the work. It is not intended to be an exhaustive list of all responsibilities or skills associated with the position. We anticipate that future process improvements may alter the tasks and services that are provided by this role.Responsibilities: Process interview scheduling transactions including but not limited to the following: 1. Outbound calling and efficiently scheduling interviews and working through general interview management issues relative to specific countries guidelines and within a timely SLA2. Guiding on the interview process3. Supporting and managing a positive candidate experience Provides communication management, schedule management, office management and other supportive duties relative to the department area in which they are assigned. Performing general administrative tasks, such as faxing, photocopying, and filing. Crafting first-draft documents from rough, sketchy information or in response to requests. Preparing basic form letters and other correspondence sent on a regular basis. Editing and proofreading documents for content, style, and accuracy (including technical and/or scientific materials). Compiling data and preparing presentations from handwritten notes using appropriate software packages. Utilize communication systems such as voice mail, e-mail, distribution lists, etc. Answering phones and directing incoming requests and faxes to the appropriate personnel; initiating contacts as required. Preparing materials for distribution and presentation at meetings (make labels, build inserts, etc.) Handling e-mail and voice mail responses on an as needed basis for the business partner(s). Maintaining the daily calendars of one or more department members adding and deleting entries, updating availability, authorizing changes to dates and locations, etc. Communicating daily with the business partner to keep him/her informed of department or other important activities. Arranging travel and scheduling requests for key department members' attendance at outside functions and/or activities. Scheduling ad hoc and/or recurring meetings. Role may require individual to enter/maintain databases, records, and spreadsheets. Role may require individual to enter/maintain databases, records, and spreadsheets.Additional Support/Expectations: Attend ASC team meetings as assigned or directed Create and edit documents, data bases, spreadsheets, etc. Identify innovative techniques to increase productivity across the team Serve as a backup for other assistants to meet workload deadlines or during absences from the office Handle additional administrative support or special projects as assigned by the ManagerLilly is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status. Being on a temporary contractor assignment at Lilly means working in an innovative culture where you have the opportunity to support the work of thousands of others around the globe dedicated to improving the lives of others. Lilly discovers and brings life-changing medicines to those who need them, improves the understanding and management of disease, and gives back to communities through philanthropy and volunteerism. Eli Lilly passionately promotes food security and fosters the human-animal bond to enrich the lives of its customers and the customers they serve as well. Our values: integrity, excellence, respect for people. Greater than 90% of workers rate their Lilly assignment as above average or excellent.COVID VACCINATION: Vaccination against COVID-19 is a requirement of the positionEDUCATION & EXPERIENCEBasic Qualifications High School Diploma or GED Minimum of three years of experience in a professional work environment or in administrative/office management/coordinator position Fluent in English 1-3 years experience supporting interview management or HR operations in an operational and fast paced setting.Additional Skills/Preferences Specialized knowledge in HR and global recruitment is preferable Prior experience working in shared services Prior Workday experience Strong interpersonal and organization skills Proficient knowledge of Microsoft programs Ability to work independently with a high level of self-management in a dynamic work environment Ability to adapt to change and process improvements Ability to prioritize and seek guidance when multiple and competing priorities arise Must be able to maintain confidential information Strong resilience to ambiguous environments Strong data and time management skills Strong oral and written communication skills Ability to navigate computerized data entry system or other relevant applications.

Keywords: Discovery Solutions, Inc., Cambridge , Administrative Assistant- Contractor, Administration, Clerical , Cambridge, Massachusetts