Executive Administrative Assistant

Company: TCR - Therapeutics Inc.
Location: Cambridge
Posted on: June 22, 2022

Job Description:

At TCR - Therapeutics Inc, our inclusive and diverse team is passionate about curing cancer. We are a clinical-stage cell therapy company pioneering the development of novel T cell therapies by utilizing our TRuC platform. Our lead autologous cell product gavo-cel (TC-210) is being studied in a Phase 1/2 trial for treatment refractory mesothelin-expressing solid tumors. In addition, our emerging and dynamic oncology pipeline focuses on a series of next-generation enhancements, novel targets and an allogeneic platform which may further improve clinical outcomes and broaden patient access.
We are headquartered in Cambridge, Massachusetts with a manufacturing facility in Rockville, MD. This global role will be based in the Cambridge.
We are seeking an Executive Assistant to join our team and provide critical support to C-Suite and senior leaders in various departments within TCR2. You will work closely with our administrative team members as well as coordinate and communicate with outside parties. We are looking for someone who is highly professional, solutions oriented, and is accustomed to working with information that is both critical and confidential. This is a great time to join a growing and collaborative company. You will have the opportunity to extend your scope of experience through company-wide initiatives and have a direct impact on the culture of the company.
Responsibilities:

• Forward-facing professional interactions with internal and external stakeholders
• Proactively manage calendars and provide scheduling support for assigned executives including coordination across varying time-zones
• Coordinate internal/external meetings with efficiency and detail; communicating clearly to explain conflicts and need to re-prioritize
• Prepare, edit distribute and archive presentation-quality documents (Microsoft Office Suite)
• Team coordination and preparation for internal and external meetings
• Maintain and order office supplies and equipment
• Follow internal process for information dissemination and confidentiality
• Event planning assistance- ordering catering, setup and breakdown of company and board member events
• Manage travel arrangements (domestic/international)
• Manage standing meetings and off sites with leaders' teams as required
• Manage all aspects of conference attendance - registration, travel, pre-attendance prep meetings.
• Analyze needs and problems, and determine approach and priority in collaboration with senior leaders, their teams and administrative colleagues across functions
• Prepare expense reports and approve online expense, time off submittals and Workday actions as assigned
• Provided Cambridge site support as needed (events, coordination of meetings, administrative tasks, etc.)
  Requirements:
  • 1+ years of relevant experience providing senior leader level administrative support in a corporate environment; a degree is desirable, but not required
  • Proven ability to take initiative, determine priorities and exercise good judgment
  • Confidence with significant calendar management
  • Ability to recognize opportunities & challenges, apply analytical and creative thinking to address issues or find innovative solutions and see it through to completion by taking ownership and accountability
  • Provide support outside of regular business hours and across time-zones
  • Professional confidence in own ability and demonstrated experience working through complex situations/issues
  • Demonstrated ability to work on multiple projects simultaneously leveraging strong organizational skills and attention to detail, recognizing value and impact of the results
  • Proficiency in Microsoft Office
  • Demonstrated ability to take on projects as required
  • Experience in a high growth, fast paced corporate environment preferred
  • Knowledge of biopharmaceutical industry a plus

Keywords: TCR - Therapeutics Inc., Cambridge , Executive Administrative Assistant, Administration, Clerical , Cambridge, Massachusetts