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EA (mat leave) - Family Office - 5.13.22

Company: The Hollister Group
Location: Cambridge
Posted on: June 21, 2022

Job Description:

Administrative & HR
Contract
Cambridge, MA
Job Number: JO-2205-114146


Executive Assistant

A Cambridge-based investment firm with a strong focus on civics and public policy is seeking a sharp, self-directed Executive Assistant to support one of the organization's Co-Founders while the permanent EA is on maternity leave through August. This position reports to the Managing Director and offers a unique hybrid work schedule with half-day Fridays and involvement in the company's philanthropic work.

The ideal candidate will demonstrate flexibility, resourcefulness, independence, and commitment to the organization's values and mission. This role is best for a candidate who thrives in a fast-paced environment and has the experience that allows them to manage competing tasks, maintain excellent communication, and make a significant positive impact throughout this position's duration.

Interested candidates who respond with a resume can expect a quick turnaround.

Responsibilities:

Manage calendars, travel, inboxes, expenses, and contacts
Provide high-level executive support to the organization's Co-Founder
Maintain consistent team communication with follow-up and appropriate updates
Facilitate transition with strong self-management, flexibility, and enthusiasm
Balance progress on long-term projects and management of short-term items with shifting urgency
Assess, refine, and optimize organizational processes and systems
Interact and correspond with high-profile individuals, representing the organization and executives
Own in-person office management, serving as point of contact for vendors, maintenance, and security as needed



Qualifications:

Bachelor's degree and/or equivalent experience
Office Management and/or Administrative experience required
Excellent written communication with an eye for grammar and style
Self-starter; excited to take initiative and support effectively with creative thinking and problem solving
Personable and communicative collaborator and team member
Highly professional and comfortable interacting with high-profile individuals
Integrity, professionalism, good judgment; committed to company values
Proficiency in Google Docs, Microsoft Excel, Outlook, and Salesforce or other CRM

The majority of Hollister's clients are requiring that employees be fully vaccinated or complete a request for a religious/medical exemption. In most cases, onsite work at our clients will require an employee to be fully vaccinated. If you are applying for onsite work, please be prepared to provide proof of vaccination.

Our Commitment to Diversity, Equity & Inclusion

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Keywords: The Hollister Group, Cambridge , EA (mat leave) - Family Office - 5.13.22, Administration, Clerical , Cambridge, Massachusetts

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