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Sr Administrative Assistant

Company: Integrated Resources, Inc
Location: Cambridge
Posted on: November 22, 2021

Job Description:

Job Description

*This role requires full vaccination aProductst COVID-19 as a condition of assignment, subject to a valid and approved medical or religious accommodation*

Targeting 3-5 years of experience for this role

Performs high-level administrative and office support responsibilities for assigned leader and leadership team.
Coordinates documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc.; uses appropriate tools for required work including Microsoft Outlook, Word, Power Point, and Excel to track, document, report data, and maintain web pages.
Reviews documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards.
Arranges travel for the department; completes expense reports in a timely manner.
Acquires, reviews, inputs, and formats accurate data into spreadsheets, databases and other electronic tools.
Interfaces and communicates with internal and external customers; directs people to the appropriate resource; researches solutions and responds to email and phone inquiries with input from direct supervisor.
Prepares documentation for payment of vendors, consultants, and suppliers; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees.
Participates in the development and maintenance of improvement processes; actively participates in self- and team audits and resulting process improvements.
Develops a strong network within the department; draws on network to answer questions, solve problems, and successfully execute responsibilities.
Demonstrates confidentiality in execution of all responsibilities.
Performs other duties as required.

Associates degree preferred. High school diploma/GED required.
Minimum 8 years of relevant work experience. Strong PC literacy with advanced skills in Microsoft Outlook, Word, Excel, or PowerPoint. Excellent verbal and written communication skills
Must be able to sit for long hours. Must be able to view and operate a computer.
Minimal travel as required for the work, primarily for meetings.

Keywords: Integrated Resources, Inc, Cambridge , Sr Administrative Assistant, Administration, Clerical , Cambridge, Massachusetts

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