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Associate Director of Finance

Company: Harvard University
Location: Cambridge
Posted on: November 18, 2022

Job Description:

Harvard T.H. Chan School of Public Health60590BR Position Description The Associate Director of Finance will support innovative research at the world's leading public health research institution, primarily in the Department of Epidemiology. The Department studies the frequency, distribution, and determinants of disease in humans, a fundamental science of public health. In addition to pursuing groundbreaking global research initiatives, they educate and prepare future medical leaders and practitioners as part of their mission to ignite positive changes in the quality of health across the world. The Department has a long tradition of teaching and research in the epidemiology of cancer, cardiovascular disease, and other chronic diseases, as well as in epidemiologic methodology.

Reporting jointly to the Director of Administration for the Department of Epidemiology, the Chief Financial Officer in the Office of Financial Services and the Chief Research Administration Officer in the Research Administration Office, the Associate Director of Finance (ADF) is a key leadership position in the Department and is responsible for financial and grants management. They will oversee a team of financial staff including grant managers and accounts payable personnel.

The Associate Director of Finance is an integral part of the research enterprise and works in close partnership with faculty members to advise them on the financial management of their funds and will have oversight over the Department's sponsored research portfolio as well as their non sponsored funds.

The responsibilities of the ADF include, but are not limited to, the following:

Team Management

  • Supervising and training research and financial administrators; providing daily guidance
  • Allocating workloads to maximize research administrator effectiveness
  • Assessing performance and conducting reviews for staff
  • Serving as a resource for Grants Managers by assisting them in interpreting Harvard, School and sponsor policies, regulations, and procedures
  • Having overall responsibility for the management of non-sponsored funding, including gifts and endowments Oversight of Department's Sponsored Research
    • Overseeing pre- and post-award management for a large portfolio of sponsored research grants and subcontracts, a large portion of which is from the NIH
    • Providing guidance to the faculty, ensuring they have the information they need to effectively and compliantly manage their funding and effort
    • Developing and implementing departmental policies and processes
    • Ensuring research administration compliance with sponsor guidelines and Harvard policies
    • Ensuring departmental financial transactions are compliant with Harvard and sponsor policies and regulations; approves and transmits most departmental transactions. Strategic and Financial Leadership
      • Overisight and management of the departemtn's non-sponsored accounts. These include but are not limited to endowments, gifts, start-up funding, and cost recovery centers
      • Collaborates with departments academic staff regarding student finances and financial planning
      • Preparing annual Department budget, working closely with the Department Administrator and senior leadership
      • Working closely with senior management, including the Director of Administration, Department Chair, and Directors of educational programs and student services, in developing and implementing strategic financial plans
      • Participating in School-wide and University-wide initiatives and meetings -
      • Performs other duties as assigned PLEASE NOTE: This position is eligible for 100% remote work. All remote work must be performed in a state in which Harvard is registered to do business (Connecticut, Massachusetts, Maryland, Maine, New Hampshire, New York, Rhode Island, Vermont, California (exempt staff only), Georgia, Illinois, New Jersey, Virginia, and Washington).
        - Basic Qualifications
        • Bachelor's degree or equivalent work experience required
        • Minimum of 7 years' relevant work experience
        • Advanced knowledge of sponsored research regulations
        • Supervisory experience Additional Qualifications and Skills The following job-specific skills and competencies are preferred:
          • Master's Degree
          • CRA certification
          • Experience with Microsoft Office Suite, advanced Excel skills
          • Knowledge of advanced financial principles, budget management, financial analysis
          • Expert knowledge of federal sponsored research policies and regulations
          • Experience working with international projects
          • Education and/or experience with general finance and accounting concepts and practices
          • Knowledge of Harvard systems inlcuding- GMAS, HART, Buy2Pay, and Concur
          • Knowledge of human subject use, animal use and other research compliance areas
          • Strong organizational skills and attention to detail, as well as excellent oral and written communication skills; effective interpersonal skills; experience working with faculty and students; effectively assesses priorities, manages change, and effectively juggles multiple complex activities in a time-sensitive environment The following cultural competencies are also preferred:
            • Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments
            • Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion
            • Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity
            • Experience fostering and reinforcing an environment that values unique experiences, cultures, backgrounds, and goals Working Conditions
              • Work is performed in an office setting Additional Information The mission of the Harvard T.H. Chan School of Public Health is to advance the public's health through learning, discovery and communication. To pursue the mission, the school produces knowledge through research then translates this knowledge into evidence that can be communicated to the public, policymakers, and practitioners to advance the health of populations.

                The Office of Sponsored Programs Administration (SPA) supports the School's mission by serving as a central resource for the research community through the provision of expertise and leadership in obtaining and managing research funds. It acts as the institutional representative of the President and Fellows of Harvard College for the administration of sponsored projects for the school. SPA is comprised of research administrators that work in partnership with faculty to review and submit proposals for funding and to ensure that proposals and then awards conform and are managed according to sponsor guidelines and University policies.


                Harvard University offers an outstanding benefits package including:
                • Time Off: -3-4 weeks paid vacation, paid holiday break, 12 paid sick days, 12+ -paid holidays, and 3 paid personal days per year.
                • Medical/Dental/Vision: -Excellent and affordable -medical, dental & vision plans, with coverage beginning -as of an employee's start date.
                • Retirement: -University-funded retirement plan -with full vesting after 3 years of service.
                • Tuition Assistance & Reimbursement Programs: -$40 per class at the Harvard Extension School, discounted options through participating Harvard graduate schools, and reimbursement options for accredited schools outside of Harvard.
                • Transportation: -50% discount on MBTA passes, as well as additional options (rideshare, biking, etc.) to assist employees in their daily commute.
                • Wellness & Professional Development: -Programs and classes at little or no cost, including stress management, hard & soft skills development, career planning, massages, nutrition, meditation, and complimentary health services. Additionally, access to Harvard athletic facilities, libraries, campus events -- and many discounts for various cultural and leisure activities throughout metro Boston.
                  Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!

                  • The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
                  • Harvard University requires pre-employment reference checks and background screenings.
                  • This position has a 90 day orientation and review period. - ----------

                    The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard's Vaccine & Booster Requirements . -Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University's "COVID-19 Vaccine Information" webpage . Job FunctionFinanceLocationJob CodeSub-Unit------------DepartmentSponsored Programs Administration - EpidemiologyCommitment to Equity, Diversity, Inclusion, and Belonging At the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination.

                    Learn more about the School's mission, objectives, and core values and our diversity, inclusion, and belonging initiatives. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Keywords: Harvard University, Cambridge , Associate Director of Finance, Accounting, Auditing , Cambridge, Massachusetts

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