Payroll Coordinator, Office of Planning, Budget & Personnel
Company: City of Cambridge
Location: Cambridge
Posted on: August 4, 2022
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Job Description:
ESSENTIAL DUTIES AND RESPONSIBILITIES: In support of the Office
of the Commissioner, this position will be working in the Office of
Planning, Budget, and Personnel to assist in providing high quality
and confidential management of the Department's human resources
functions including payroll and personnel. The primary function of
this position is to prepare and process the weekly payroll of the
Department. The Payroll Coordinator will also perform
payroll/personnel tasks relating to general understanding of civil
service and non-civil service employment procedures. Specific
duties include but are not limited to: Perform various duties
associated with the processing and preparation of the Police
Department weekly and monthly payrolls for over 300 police
employees of various classifications and co-ordinate distribution
of paychecks. Collect and review department weekly timesheets for
accuracy. Complete weekly and monthly Payroll Register and
distribute weekly and monthly paychecks. Maintain accurate payroll
records and calculations of standard and other work benefit hours
such as: sick, personal, vacation, administrative and any other
leave time adjustments, longevity, overtime and court-time pay
hours, annual step increments, clothing/cleaning allowances, sworn
education incentives, various stipends, prorated benefits, and
other miscellaneous wage and compensation tasks. Perform monthly
leave time reconciliations and prepare memoranda/reports
documenting or adjusting use of leave/benefit time. Complete
employment verifications. Prepare, process, and track various
payroll and personnel transactions such as personnel transaction
forms, new hires, step progressions, stipends, vacancy
job/description forms, civil service forms, and other
employment-related forms. Complete work-related injury
documentation for Worker's Compensation processing, including
requisitions and schedule of payments for medical bills, invoices,
employee reimbursements and complete retiree reimbursements.
Familiarize him/herself with relevant policies and procedures,
including those found in the Employee Manual, Collective Bargaining
Agreements, and Municlass Manual. Assist in maintaining files
within the Office of Planning, Budget & Personnel including
personnel, medical, benefits, payroll, and other materials. Assist
employees with payroll matters and questions relating to benefits
and available resources. Provide a high level of customer service
to employees in person or over the phone regarding inquiries about
human resources and other matters related to the Office of
Planning, Budget & Personnel. Act as a liaison with other City
Departments such as Payroll, Benefits, Auditing, and Finance.
Assist in human resources-related and budget-related projects in
support of the Office of Planning, Budget & Personnel Perform other
administrative duties as assigned. MINIMUM REQUIREMENTS: Excellent
communication, organizational, analytical, and planning skills.
Must have strong attention to detail and accuracy. Must have strong
keyboarding skills; be proficient in PeopleSoft HR applications or
similar database applications. Must be able to use Microsoft Office
Suite, particularly Excel, to a high level including the use of
formulas. Must be able to learn new systems. Three years of office
work experience with preference in the area of preparation and
maintenance of payroll and/or accounting. Experience with human
resources/personnel work in a large organization is highly desired,
as is experience in handling confidential and sensitive
information. Demonstrated customer service experience. Must be able
to deal with the diverse public in a professional and courteous
manner. Good problem-solving techniques necessary. At least
one-year administrative support experience in accounts
payable/receivable, finance, and/or debt collection or an associate
degree in accounting or related field preferred. The City may
require that candidates take and pass a computer skills proficiency
test in Microsoft Outlook, Word, and/or Excel at the time of hire.
PHYSICAL DEMANDS: Ability to access, input, and retrieve
information from a computer. Answer telephones and maintain
multiple files. May require minimal lifting of up to 10 pounds.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions. WORK ENVIRONMENT:
Standard office environment. Fluorescent lighting, carpeted floors,
and air conditioning. Requires attendance at meetings. RATE:
$23.66- $32.18/hour excellent benefits APPLICATION PROCEDURE:
Internal applicants submit a job bidding form and 2 copies of both
your resume and cover letter; external applicants submit your
resume and cover letter via email to: employmentcambridgema.gov or
to the Personnel Dept, Room 309, City Hall, 795 Massachusetts
Avenue, Cambridge MA 02139 Fax 617-349-4312. Review of resumes is
ongoing. Position will remain open until filled. THE CITY OF
CAMBRIDGE IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER AND
DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, SEX, RELIGION,
AGE, NATIONAL ORIGIN, DISABILITY OR ANY OTHER PROTECTED CATEGORY.
WOMEN, MINORITIES, VETERANS, MEMBERS OF THE LGBTQ COMMUNITY, AND
PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY. CITY OF
CAMBRIDGE RESIDENTS ARE ESPECIALLY ENCOURAGED TO APPLY. AUXILIARY
AIDS AND SERVICES, WRITTEN MATERIALS IN ALTERNATIVE FORMATS, AND
REASONABLE MODIFICATIONS IN POLICIES AND PROCEDURES WILL BE
PROVIDED TO QUALIFIED INDIVIDUALS WITH DISABILITIES FREE OF CHARGE,
UPON REQUEST. The City is committed to advancing a workforce
culture of antiracism, diversity, equity, and inclusion.
PDN-9396ee78-58a6-495e-85b7-bb23882f387a
Keywords: City of Cambridge, Cambridge , Payroll Coordinator, Office of Planning, Budget & Personnel, Accounting, Auditing , Cambridge, Massachusetts
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