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Document Controller

Company: DPS Group Global
Location: Cambridge
Posted on: June 24, 2022

Job Description:

Document Controller (cGMP)Norwood, MA areaSummary:DPS Engineering is looking for a talented Document Control Specialist to work with a pharmaceutical client of ours in the Boston, MA area. This individual would be responsible for Project Documentation, Day-to-Day, and Administrative Support. The ideal candidate should have in-depth understanding of SharePoint sites, Training Guidelines as well as Engineering Documentation best practices.Responsibilities:

  • Document management knowledge; including ability to organize documents for distribution, traceability, retrieval, and archiving; all consistent with contract requirements and workflow procedures
  • Project Correspondence
  • Change Management
  • RFI's and Submittals, saving and tracking
  • Meeting Minutes, document control and distribution
  • Safety Information and Reports
  • Earned Value documentation and graphics tracking
  • Contractor Schedules and EV tracking and reporting
  • Assembling multiple presentations
  • Ensures that all required signatures are included on project documentation
  • Maintains the project's library of technical documents (blue prints, As-builds, Photographic archiving)
  • Maintains archived engineering, architectural, and construction documents, including design drawings, vendor submittals, shop drawings, design review records, special studies, and other documents as required
  • Gathers, compiles, tracks and reports on information relevant to project assignment from multiple sources
  • Sets up and maintains files, refers callers, arranges meetings and conferences, receives, refers and answers mail
  • Uses personal computer to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations
  • May design processes to enhance work flow
  • Multi-tasking / juggling between different managers and tasks as required
  • Following-up on multiple requirements needed for the project
  • Bachelor degree is desired but not required and replaceable by experience
  • Requires at least 4 years of experience as a document control specialist is required
  • Requires excellent organizational, interpersonal, and communications skills
  • Must exhibit professional behaviors and appearance and be aware of the importance of teamwork within the assigned department
  • Ability to read, write, reason, analyze, evaluate, problem solve, perform mathematical calculations and allocate resources as appropriate -Qualifications:
    • Minimum 3 years' experience in Documentation Control and 1 year of experience with Capital Engineering Projects.
    • Basic knowledge of Life Sciences industry procedures and practices.
    • Has designed and implemented documentation management processes and procedures.
    • Proficient in Microsoft Office (Word, Excel, PowerPoint) and SharePoint.
    • Must possess excellent organizational and interpersonal skills and be able to manage multiple tasks in a fast paced environment.
    • High level of proficiency with the design, development, security access administration and maintenance of SharePoint sites for internal and external collaborations.
    • Design, Development, Administration and maintenance of SharePoint sites.
    • Ability to develop and implement new project and documentation management business processes.
    • Engineering Documentation / Knowledge Management Best Practice.
    • Strong written and verbal communication skills.

Keywords: DPS Group Global, Cambridge , Document Controller, Accounting, Auditing , Cambridge, Massachusetts

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