Document Controller

Company: DPS Group Global
Location: Cambridge
Posted on: June 24, 2022

Job Description:

Document Controller (cGMP)Norwood, MA areaSummary:DPS Engineering is looking for a talented Document Control Specialist to work with a pharmaceutical client of ours in the Boston, MA area. This individual would be responsible for Project Documentation, Day-to-Day, and Administrative Support. The ideal candidate should have in-depth understanding of SharePoint sites, Training Guidelines as well as Engineering Documentation best practices.Responsibilities:

• Document management knowledge; including ability to organize documents for distribution, traceability, retrieval, and archiving; all consistent with contract requirements and workflow procedures
• Project Correspondence
• Change Management
• RFI's and Submittals, saving and tracking
• Meeting Minutes, document control and distribution
• Safety Information and Reports
• Earned Value documentation and graphics tracking
• Contractor Schedules and EV tracking and reporting
• Assembling multiple presentations
• Ensures that all required signatures are included on project documentation
• Maintains the project's library of technical documents (blue prints, As-builds, Photographic archiving)
• Maintains archived engineering, architectural, and construction documents, including design drawings, vendor submittals, shop drawings, design review records, special studies, and other documents as required
• Gathers, compiles, tracks and reports on information relevant to project assignment from multiple sources
• Sets up and maintains files, refers callers, arranges meetings and conferences, receives, refers and answers mail
• Uses personal computer to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations
• May design processes to enhance work flow
• Multi-tasking / juggling between different managers and tasks as required
• Following-up on multiple requirements needed for the project
• Bachelor degree is desired but not required and replaceable by experience
• Requires at least 4 years of experience as a document control specialist is required
• Requires excellent organizational, interpersonal, and communications skills
• Must exhibit professional behaviors and appearance and be aware of the importance of teamwork within the assigned department
• Ability to read, write, reason, analyze, evaluate, problem solve, perform mathematical calculations and allocate resources as appropriate -Qualifications:
  • Minimum 3 years' experience in Documentation Control and 1 year of experience with Capital Engineering Projects.
  • Basic knowledge of Life Sciences industry procedures and practices.
  • Has designed and implemented documentation management processes and procedures.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint) and SharePoint.
  • Must possess excellent organizational and interpersonal skills and be able to manage multiple tasks in a fast paced environment.
  • High level of proficiency with the design, development, security access administration and maintenance of SharePoint sites for internal and external collaborations.
  • Design, Development, Administration and maintenance of SharePoint sites.
  • Ability to develop and implement new project and documentation management business processes.
  • Engineering Documentation / Knowledge Management Best Practice.
  • Strong written and verbal communication skills.

Keywords: DPS Group Global, Cambridge , Document Controller, Accounting, Auditing , Cambridge, Massachusetts