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Senior Subcontracts Administrator

Company: Draper
Location: Cambridge
Posted on: June 23, 2022

Job Description:

Draper is an independent, nonprofit research and development company headquartered in Cambridge, MA. The 1,800 employees of Draper tackle important national challenges with a promise of delivering successful and usable solutions. From military defense and space exploration to biomedical engineering, lives often depend on the solutions we provide. Our multidisciplinary teams of engineers and scientists work in a collaborative environment that inspires the cross-fertilization of ideas necessary for true innovation. For more information about Draper, visit www.draper.com.Our work is very important to us, but so is our life outside of work. Draper supports many programs to improve work-life balance including workplace flexibility, employee clubs ranging from photography to yoga, health and finance workshops, off site social events and discounts to local museums and cultural activities. If this specific job opportunity and the chance to work at a nationally renowned R innovation company appeals to you, apply now www.draper.com/careers.Equal Employment OpportunityDraper is committed to creating a diverse environment and is proud to be an affirmative action and equal opportunity employer. We understand the value of diversity and its impact on a high-performance culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Draper is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please contact hr@draper.com.Responsible for Minor and Major Subcontracts within the Navy Program Office in accordance with Draper and U.S. Government procurement policies and procedures. Must be able to effectively interface with Government personnel, Draper Management and Subcontractors. In addition to subcontracting experience, this individual should be able to perform his/her responsibilities with minimum supervision and exercise judgment based on experience and quantitate ability.+ Develop and provide RFP/RFQ requirements to potential/existing subcontractors.+ Obtain proposals/quotations from prospective subcontractors and ensure conformity with the RFP/RFQ requirements and address any deviations. + Assist the Program Office to coordinate and facilitate a technical evaluation of proposed scope. Specifically work with Program Manager to establish needed tasks, hours related to tasks, and milestones from statement of works.+ Prepare pre-negotiation position (cost objective) based on technical evaluation, DCMA audit recommendations, historical data and cost/price analysis. + Negotiate with the Subcontractor including cost/fee and terms of the subcontract as necessary and create a record of negotiation for the purpose of documenting the negotiation process and providing a permanent record for the file.+ Interact with other Draper Departments (i.e., Technical, Legal, Accounting, Property, Contracts, Receiving, etc.) for subcontract completion award.+ Prepare Purchase Orders/Change Orders in ERP system for each individual subcontract.+ Provide a subcontract routing package in accordance with signature authorization for Manager's review and signature, ensuring that all appropriate certifications and documentation are complete prior to awarding subcontract.+ Review invoices and ensure the costs incurred are in accordance with the amounts allowed and maintain an electronic log of all invoices received. Reject invoices that do not meet the requirements set forth in the subcontract.+ During the period of performance of the subcontract, ensure that the Subcontractor is complying with the technical and financial obligations of the subcontract.+ Responsible for officially closing out subcontracts that will include sending out a closeout package to the subcontractor and coordinates closeout efforts with other Draper Departments (i.e., Accounting, Property, Contracts, etc.)+ Notify Subcontract Manager in a timely manner when any issues arise.+ Participate in monthly subcontract reviews with the customer and subcontractor.+ Participate in special assignments from manager.A Bachelor's Degree in Business or 10+ years related experience, Cost Analysis, or advanced Purchasing. (May be willing to accept similar experience) Special Qualifications: Working knowledge of FAR/DFAR. Negotiation and analytical skills. Ability to work as a Customer Liaison with excellent Written and oral communication skills at all levels of the organization. Ability to travel is required. Familiarity with Microsoft Office (in particular Word and Excel.).Security Requirement: + Applicants selected for this position will be required to obtain and maintain a government security clearance. ** Draper has implemented a mandatory COVID-19 vaccination requirement for all Draper employees. This will be a condition of employment to work at Draper. ID: 2022-6184 External Company Name: The Charles Stark Draper Laboratory Inc

Keywords: Draper, Cambridge , Senior Subcontracts Administrator, Accounting, Auditing , Cambridge, Massachusetts

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