Sponsored Programs Administrator
Company: Harvard University
Posted on: April 8, 2021
This is a fully benefited, full-time Harvard University position
that has been funded until September 28, 2021. There is the
possibility of renewal, contingent on funding, university
priorities and satisfactory job performance.
Harvard's Financial Administration Department (FAD) is responsible
for the stewardship of the University's finances, including related
business processes and technology.--FAD is dedicated to supporting
the teaching and research mission of the University by providing
outstanding financial services to the Harvard community; by
providing support,--guidance--and consultation; by working to
ensure compliance with University and federal guidelines; by
mitigating risk; and by promoting the financial health of the
The Office for Sponsored Programs (OSP) is a department within
Harvard University's Financial Administration that is focused on
providing high-quality administrative and financial assistance to
faculty and other University affiliates performing sponsored
research. OSP works with researchers across Harvard to help obtain
and negotiate awards from sponsoring agencies, assist with grant
proposal preparation, ensure compliance with federal regulations
and University policies, provide financial support including
financial reporting and billing and collection services, and
promote knowledge of sponsored research administration throughout
the University research community.
The Sponsored Programs Administrator (SPA) position--in the Office
for Sponsored Programs (OSP)--is a six-month term position with the
possibility of an extension through 12 months, and is responsible
for serving as a Super User in the Grants Management Applications
Suite (GMAS), the University system of record for sponsored
programs. As an expert on the Harvard chart of accounts and GMAS
security, the SPA ensures that roles and responsibilities are
properly captured in the system. This position is--responsible for
data integrity and quality assurance within GMAS, ensuring that
award data is complete.
As a member of the OSP Operations Team, the SPA works in support of
many of--OSP's--key initiatives, including Grants and Contracts
Administration (GCA),--data integrity--and--clean-up,--and other
operations projects that may arise. This position will work with
the Manager, Sponsored Operations to assist in the assessment of
current business practices and the development of best practices,
including business process documentation.
In collaboration with pre-award--and--research finance--colleagues,
Department Administrators, and other key resources, this
position--identifies and helps resolve issues--in GMAS that arise
throughout the lifecycle--of an award. The SPA will provide a broad
spectrum of support and contribute to team success in the
processing of--sponsored--awards, including incoming sponsor
communications regarding new and ongoing awards. Basic
Qualifications Basic Qualifications are the minimum threshold a
candidate must meet--in order to--be considered for this--role.
Bachelor's degree or 3+ years of equivalent experience required.
Additional Qualifications and Skills The following Additional
Qualifications are strongly preferred. If you meet some, but not
all, you are still encouraged to apply; we value employees with a
willingness to learn.
- Demonstrated ability to organize and prioritize deadline-driven
- Experience identifying and solving data issues independently
and within a group.
- Excellent written and verbal communication skills.
- Experience with Microsoft Office and comfortable learning new
- Ability to communicate with individuals at all levels with
poise and diplomacy.
- Ability to triage, set priorities, and display discretion when
working with confidential information.
- University experience a plus. Working Conditions In light
of--the global pandemic, all interview and onboarding activity for
HUIT will be conducted via telephone & Zoom video conferencing. If
you accept our offer and join the team, your position will be based
on our campus in--Cambridge, MA.--However, due to the COVID-19
pandemic, you will begin your work remotely.--The remote nature of
this job is only temporary.--We currently expect that you will work
remotely until--June 30, 2021.--We will, of course, keep you
updated as we know more. Once the University and your supervisor
determine that it is appropriate, we look forward to welcoming you
to campus.--At that time, you will be required to move your work
location to the--Cambridge--campus as a condition of continued
Harvard continues to place the highest priority on the health,
safety and wellbeing of its faculty,--staff--and students, as well
as the wider community.--Information and details can be found via
Harvard's Coronavirus Workplace Policies
Additional InformationPlease provide a cover letter with your
application and upload as one document.
- Harvard University requires pre-employment reference and
- We are--unable to provide work authorization and/or visa
- This position has a 90-day orientation and review period.More
FAD is committed to an engaging and diverse culture, strong values,
and client partnership. The department is led by the Vice President
for Finance (VPF), is comprised of eight reporting units:
- Office of the Controller--
- Office of Finance and Administration--
- Office of Financial Strategy and Planning--
- Office for Sponsored Programs--
- Office of Treasury Management--
- Risk Management and Audit Services--
- Strategic Procurement--
- Capital Planning and Project ServicesFor more about the
Financial Administration Department and its 8 reporting units,
Diversity, Inclusion & Belonging:
Harvard's commitment to Diversity, Inclusion and Belonging is
rooted in our belief in drawing on the widest possible pool of
talent to unify excellence and diversity. Our community strives to
uphold these beliefs by honoring the rights, differences, and
dignity of others and---embracing individuals from varied
backgrounds, cultures, races, identities, life experiences,
perspectives, beliefs, and values. Harvard aims to foster a campus
culture where everyone can thrive, a key to which is ensuring that
we each experience a profound sense of inclusion and belonging.
Harvard's Total Rewards Program is designed to attract, retain, and
reward the performance of talented employees. As a Harvard staff
member, you enjoy many perks that come with working for one of the
top employers in Massachusetts, including:
Flexible work environment:--FAD--supports flexible work
arrangements where business needs allow.
Time off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid
sick days, 12.5 paid holidays, and 3 paid personal days per
Medical/Dental/Vision: We offer a variety of excellent
medical--plans,--dental & vision plans.
Retirement: University-funded retirement plan with full vesting
after 3 years of service.
Tuition Assistance Program (TAP):--$40 per class at the Harvard
Extension School and discounted options through participating
Harvard grad schools.
Harvard University Employees Credit Union: Our employees credit
union provides a complete line of services for all your financial
Transportation: 50% discounted MBTA pass as well as additional
options to assist employees in their daily commute.
Wellness options: A variety of programs and classes at little or no
cost, including stress management, massages, nutrition,
meditation,--and complimentary health services.
Access--to athletic facilities, libraries, campus events and many
discounts throughout metro Boston.
Harvard University IT--plays an important role in supporting
Harvard's commitment by seeking to create, procure and deploy
technologies that are accessible to all, including and especially
those who live with disability.--Harvard welcomes individuals with
disabilities to apply for positions and participate in its programs
and activities. If you would like to request accommodations or have
questions about the physical access provided, please contact our
University Disability Resources Department.-- We are an equal
opportunity employer and all qualified applicants will receive
consideration for employment without regard to race, color,
religion, sex, national origin, disability status, protected
veteran status, gender identity, sexual orientation, pregnancy and
pregnancy-related conditions, or any other characteristic protected
Keywords: Harvard University, Cambridge , Sponsored Programs Administrator, Accounting, Auditing , Cambridge, Massachusetts
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