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Sponsored Programs Administrator

Company: Harvard University
Location: Cambridge
Posted on: April 8, 2021

Job Description:

This is a fully benefited, full-time Harvard University position that has been funded until September 28, 2021. There is the possibility of renewal, contingent on funding, university priorities and satisfactory job performance.

Harvard's Financial Administration Department (FAD) is responsible for the stewardship of the University's finances, including related business processes and technology.--FAD is dedicated to supporting the teaching and research mission of the University by providing outstanding financial services to the Harvard community; by providing support,--guidance--and consultation; by working to ensure compliance with University and federal guidelines; by mitigating risk; and by promoting the financial health of the University.

The Office for Sponsored Programs (OSP) is a department within Harvard University's Financial Administration that is focused on providing high-quality administrative and financial assistance to faculty and other University affiliates performing sponsored research. OSP works with researchers across Harvard to help obtain and negotiate awards from sponsoring agencies, assist with grant proposal preparation, ensure compliance with federal regulations and University policies, provide financial support including financial reporting and billing and collection services, and promote knowledge of sponsored research administration throughout the University research community.

The Sponsored Programs Administrator (SPA) position--in the Office for Sponsored Programs (OSP)--is a six-month term position with the possibility of an extension through 12 months, and is responsible for serving as a Super User in the Grants Management Applications Suite (GMAS), the University system of record for sponsored programs. As an expert on the Harvard chart of accounts and GMAS security, the SPA ensures that roles and responsibilities are properly captured in the system. This position is--responsible for data integrity and quality assurance within GMAS, ensuring that award data is complete.

As a member of the OSP Operations Team, the SPA works in support of many of--OSP's--key initiatives, including Grants and Contracts Administration (GCA),--data integrity--and--clean-up,--and other operations projects that may arise. This position will work with the Manager, Sponsored Operations to assist in the assessment of current business practices and the development of best practices, including business process documentation.

In collaboration with pre-award--and--research finance--colleagues, Department Administrators, and other key resources, this position--identifies and helps resolve issues--in GMAS that arise throughout the lifecycle--of an award. The SPA will provide a broad spectrum of support and contribute to team success in the processing of--sponsored--awards, including incoming sponsor communications regarding new and ongoing awards. Basic Qualifications Basic Qualifications are the minimum threshold a candidate must meet--in order to--be considered for this--role.

Bachelor's degree or 3+ years of equivalent experience required. Additional Qualifications and Skills The following Additional Qualifications are strongly preferred. If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.

  • Demonstrated ability to organize and prioritize deadline-driven workload.
  • Experience identifying and solving data issues independently and within a group.
  • Excellent written and verbal communication skills.
  • Experience with Microsoft Office and comfortable learning new technology.
  • Ability to communicate with individuals at all levels with poise and diplomacy.
  • Ability to triage, set priorities, and display discretion when working with confidential information.
  • University experience a plus. Working Conditions In light of--the global pandemic, all interview and onboarding activity for HUIT will be conducted via telephone & Zoom video conferencing. If you accept our offer and join the team, your position will be based on our campus in--Cambridge, MA.--However, due to the COVID-19 pandemic, you will begin your work remotely.--The remote nature of this job is only temporary.--We currently expect that you will work remotely until--June 30, 2021.--We will, of course, keep you updated as we know more. Once the University and your supervisor determine that it is appropriate, we look forward to welcoming you to campus.--At that time, you will be required to move your work location to the--Cambridge--campus as a condition of continued employment.

    Harvard continues to place the highest priority on the health, safety and wellbeing of its faculty,--staff--and students, as well as the wider community.--Information and details can be found via Harvard's Coronavirus Workplace Policies website:--https://hr.harvard.edu/corona-virus-workplace-policies . Additional InformationPlease provide a cover letter with your application and upload as one document.

    Please note:
    • Harvard University requires pre-employment reference and background screening.--
    • We are--unable to provide work authorization and/or visa sponsorship.--
    • This position has a 90-day orientation and review period.More about FAD:
      FAD is committed to an engaging and diverse culture, strong values, and client partnership. The department is led by the Vice President for Finance (VPF), is comprised of eight reporting units:
      • Office of the Controller--
      • Office of Finance and Administration--
      • Office of Financial Strategy and Planning--
      • Office for Sponsored Programs--
      • Office of Treasury Management--
      • Risk Management and Audit Services--
      • Strategic Procurement--
      • Capital Planning and Project ServicesFor more about the Financial Administration Department and its 8 reporting units, see:--http://finance.harvard.edu

        Diversity, Inclusion & Belonging:
        Harvard's commitment to Diversity, Inclusion and Belonging is rooted in our belief in drawing on the widest possible pool of talent to unify excellence and diversity. Our community strives to uphold these beliefs by honoring the rights, differences, and dignity of others and---embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values. Harvard aims to foster a campus culture where everyone can thrive, a key to which is ensuring that we each experience a profound sense of inclusion and belonging.

        Total Rewards:
        Harvard's Total Rewards Program is designed to attract, retain, and reward the performance of talented employees. As a Harvard staff member, you enjoy many perks that come with working for one of the top employers in Massachusetts, including:

        Flexible work environment:--FAD--supports flexible work arrangements where business needs allow.

        Time off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year.

        Medical/Dental/Vision: We offer a variety of excellent medical--plans,--dental & vision plans.

        Retirement: University-funded retirement plan with full vesting after 3 years of service.

        Tuition Assistance Program (TAP):--$40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.

        Harvard University Employees Credit Union: Our employees credit union provides a complete line of services for all your financial needs.--https://huecu.org

        Transportation: 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.

        Wellness options: A variety of programs and classes at little or no cost, including stress management, massages, nutrition, meditation,--and complimentary health services.

        Access--to athletic facilities, libraries, campus events and many discounts throughout metro Boston.

        Learn more:--https://hr.harvard.edu/totalrewards

        Accessibility:
        Harvard University IT--plays an important role in supporting Harvard's commitment by seeking to create, procure and deploy technologies that are accessible to all, including and especially those who live with disability.--Harvard welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please contact our University Disability Resources Department.-- We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Keywords: Harvard University, Cambridge , Sponsored Programs Administrator, Accounting, Auditing , Cambridge, Massachusetts

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